Executive Assistant

Stellar Recruitment Pty; Auckland; On-site; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Senior leadership exposure

Cross-disciplinary exposure

Autonomy

Career growth

Job summary

Stellar Recruitment Pty in Auckland is recruiting an Executive Assistant to support a Managing Director in a fast-paced property development, construction and hospitality group. You will protect the MD's time, create structure, and drive accountability.

You'll manage complex calendars, travel, briefs, and documentation, while leveraging AI and automation to improve workflows. The role offers significant autonomy and opportunities across business disciplines such as property, finance, legal and

Qualifications

• Proven experience as an Executive Assistant or Private Secretary.
• Exceptional organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Experience supporting senior executives in complex business environments.
• High levels of discretion and professionalism with sensitive information.
• Advanced proficiency with Outlook, Teams, SharePoint, and modern collaboration tools.
• Experience using AI and automation tools to increase productivity and streamline processes.

Responsibilities

• Own and optimise a complex executive calendar and schedule.
• Prioritise urgent matters and protect focused decision-making time.
• Manage executive task tracking, follow-ups, and action plans.
• Prepare daily priority lists and executive briefings.
• Coordinate travel, appointments, meetings, and events.
• Triage correspondence and draft professional communications.
• Prepare agendas, attend selected meetings, and document actions.
• Track deliverables through to completion across multiple stakeholders.
• Support property, hotel, finance, legal, HR, and investment-related activities.
• Maintain accurate records, systems, and confidential documentation.
• Leverage AI and automation tools to improve efficiency and workflow management.

Skills

Calendar management

Prioritisation

Communication

Discretion

AI & automation tools

Office suite proficiency

Tools

Outlook

Teams

SharePoint

Job description

We're working with a leading New Zealand property development, construction and hospitality group to recruit an Executive Assistant who will play a pivotal role in supporting a highly active Managing Director.

ABOUT THE ROLE

You'll be responsible for protecting the Managing Director's time, attention, and focus by creating structure, driving accountability, and ensuring critical tasks are executed. Working across both business and personal matters, you'll operate as a trusted confidant and highly organised coordinator who thrives in a fast-paced environment.

Key Responsibilities

• Own and optimise a complex executive calendar and schedule
• Prioritise urgent matters and protect focused decision-making time
• Manage executive task tracking, follow-ups, and action plans
• Prepare daily priority lists and executive briefings
• Coordinate travel, appointments, meetings, and events
• Triage correspondence and draft professional communications
• Prepare agendas, attend selected meetings, and document actions
• Track deliverables through to completion across multiple stakeholders
• Support property, hotel, finance, legal, HR, and investment-related activities
• Maintain accurate records, systems, and confidential documentation
• Leverage AI and automation tools to improve efficiency and workflow management

ABOUT YOU

• Proven experience as an Executive Assistant or Private Secretary
• Exceptional organisational skills and the ability to manage competing priorities
• Strong written and verbal communication skills
• Experience supporting senior executives in complex business environments
• High levels of discretion and professionalism with sensitive information
• Excellent attention to detail and follow-through
• Advanced proficiency with Outlook, Teams, SharePoint, and modern collaboration tools
• Experience using AI and automation tools to increase productivity and streamline processes
• A proactive mindset with the confidence to challenge priorities when required
• Ability to remain calm, focused, and solutions-oriented under pressure

WHAT'S ON OFFER

• Work directly alongside a highly successful and entrepreneurial Managing Director
• Exposure to a broad range of business disciplines including property, finance, investment, legal, and hospitality
• A varied and influential role where your contribution will have a visible impact
• Significant autonomy and trust in a high-performing environment
• Long-term career growth opportunities for the right person