Executive Support Administrator

Placements24; Queenstown; Hybrid; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance

Retirement plan

Professional development opportunities

Job summary

Placements24 is seeking an Executive Support Administrator in Queenstown to provide dedicated assistance to senior management. The role focuses on managing schedules, communications, and logistics to enable executives to prioritise strategic work.

The ideal candidate will have strong organizational skills, discretion, and the ability to anticipate executive needs in a fast-paced environment. Hybrid work options and professional development opportunities are available.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Exceptional organizational and time-management abilities.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Excellent written and verbal communication with high professionalism.
• Ability to handle confidential information discreetly.
• Strong problem-solving skills and ability to work independently under pressure.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for executives.
• Screen and prioritize communications; respond on executives' behalf when appropriate.
• Prepare confidential documents, reports, and presentations to standards.
• Organize executive events, including board meetings and off-site gatherings.
• Maintain filing systems, physical and digital, for quick information access.
• Liaise between executives and internal/external stakeholders.

Skills

Executive support experience

Organizational skills

Time management

Discretion and confidentiality

Communication skills

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Our client is searching for a highly professional and proactive Executive Support Administrator to provide dedicated assistance to senior management in Queenstown . This role is critical in ensuring that executives can focus on strategic priorities by managing their schedules, communications, and logistical needs. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to anticipate and address executive requirements effectively. This position offers a unique insight into high-level business operations and decision-making.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Screen and prioritize incoming communications, responding to inquiries on behalf of executives when appropriate.
• Prepare confidential documents, reports, and presentations, ensuring accuracy and adherence to company standards.
• Organize and coordinate executive events, including board meetings and off-site gatherings.
• Maintain organized filing systems, both physical and digital, ensuring information is readily accessible.
• Act as a liaison between executives and internal/external stakeholders.

Requirements

• Proven experience as an Executive Assistant , Executive Support Administrator, or similar role.
• Exceptional organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills, with a high degree of professionalism and discretion.
• Ability to handle sensitive information with utmost confidentiality.
• Strong problem-solving skills and the capacity to work independently under pressure.

Benefits

• Competitive executive-level salary and potential bonuses.
• Hybrid work model providing flexibility and work-life balance.
• Comprehensive health insurance, retirement plan, and other benefits.
• Opportunities for professional development and networking.
• A dynamic environment where your contributions directly support leadership initiatives.