Executive Assistant

Ministry of Health; New Zealand; Presencial; NZD 65.000 - 87.000; Jornada completa

Descripción de la vacante

The Ministry of Health is seeking an Executive Assistant to provide high-quality support to three senior leaders within the Performance & Governance group in Wellington. This full-time, fixed-term role runs until 30 June 2027, aligning with busy schedules, meetings, and key deliverables to help drive better health outcomes for New Zealanders.

You will manage diaries, coordinate meetings and travel, and prepare briefing materials while maintaining confidentiality and working with stakeholders

Formación

• Experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally with an understanding of the machinery of government and public sector environments.
• Exceptional organisational skills, with the ability to manage competing priorities, think ahead, and deliver high-quality work in a fast-paced environment.
• Strong communication and relationship management skills, with the confidence to build effective relationships and work with stakeholders at all levels.
• A proactive and solutions-focused approach, using initiative, sound judgement, and advanced Microsoft Office skills to support senior leaders while maintaining a high level of professionalism, accuracy, and confidentiality.

Responsabilidades

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities, and day-to-day coordination.
• Coordinate meetings, events, travel, and key deliverables, ensuring actions, deadlines, and commitments remain on track.
• Prepare high-quality reports, presentations, correspondence, and briefing materials while building strong relationships across the Ministry and wider health sector.
• Contribute to continuous improvement by enhancing administrative processes, collaborating with leadership support teams, and helping deliver the group's work programme.

Conocimientos

Executive support

Diary management

Stakeholder management

Communications

Confidentiality

Organisational skills

Herramientas

Microsoft Office

Descripción del empleo

• Wellington based | Full-time
• Fixed term until 30 June 2027
• Salary range of $65,002 - $86,670 depending on experience

What you’ll do - Ko tōu ake mahi

We're looking for an Executive Assistant to join our Performance & Governance group, providing high-quality support to three senior leaders. This is a fantastic opportunity to work at the centre of a busy and influential team, helping leaders stay focused on delivering work that supports better health outcomes for New Zealanders.

You’ll be a trusted partner who keeps things running smoothly behind the scenes, balancing competing priorities, building strong relationships, and ensuring key activities, meetings, and commitments stay on track.

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities, and day-to-day coordination.
• Coordinate meetings, events, travel, and key deliverables, ensuring actions, deadlines, and commitments remain on track.
• Prepare high-quality reports, presentations, correspondence, and briefing materials while building strong relationships across the Ministry and wider health sector.
• Contribute to continuous improvement by enhancing administrative processes, collaborating with leadership support teams, and helping deliver the group's work programme.

What you’ll bring - Ko ngā pūkenga ōu

• Experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally with an understanding of the machinery of government and public sector environments.
• Exceptional organisational skills, with the ability to manage competing priorities, think ahead, and deliver high-quality work in a fast-paced environment.
• Strong communication and relationship management skills, with the confidence to build effective relationships and work with stakeholders at all levels.
• A proactive and solutions-focused approach, using initiative, sound judgement, and advanced Microsoft Office skills to support senior leaders while maintaining a high level of professionalism, accuracy, and confidentiality.

About the Ministry

As the Government’s lead advisor on health, we help shape the future of New Zealand’s health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.

We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.

Applications close Midnight Sunday 18th October 2026.