Examinations Assistant

JobSpace; Wellington; On-site; NZD 34,000 - 48,000; Full time

Job summary

The Victoria University of Wellington invites applications for two Examinations Assistants to join the Course Administration and Timetabling team on a 5-week fixed-term, full-time contract starting on 12 October 2026. You will support the effective running of examination periods, including preparation for examinations and reconciliation of scripts.

Duties include checking papers for format, preparing packs, distributing papers to invigilators, supporting special examination facilities, sorting

Qualifications

• Motivated and confident individual who can work autonomously.
• Ability to follow policy and handle examination papers safely.
• Stay calm under stressful conditions with strong time-management and attention to detail.
• Advantage: experience in a tertiary education environment.

Responsibilities

• Check examination papers for format and assist with printing and quality control.
• Prepare examination packs and coordinate distribution to invigilators.
• Support special examination facility arrangements.
• Sort scripts and accurately check candidates' attendance.
• Other duties as directed by the Examinations Coordinator.

Skills

Attention to detail

Time management

Autonomy

Student and staff communication

Job description

Te Herenga Waka - Victoria University of Wellington is currently recruiting two Examinations Assistants to join the Course Admin and Timetabling team on a 5-week fixed-term, full-time contract starting on 12 October 2026. The Examinations Assistant will support the Course Administration and Timetabling team in the effective running of the University's examination periods, including the preparation for examinations and reconciliation of scripts.

• Check examination papers for format and assist with printing and quality control of examination papers.
• Prepare examination packs and coordinate the distribution of examination papers to invigilators.
• Support special examination facility arrangements.
• Sort examination scripts and accurately check candidates' attendance.
• Other duties as directed by the Examinations Coordinator.

You will be a motivated, confident individual who relishes working autonomously as well as contributing positively to a high performing team. The ability to safely handle examination papers and related documents and strictly follow policy is essential. You will thrive in this role with an excellent manner with students and staff, an ability to stay calm under stressful conditions, strong attention to details and time-management skills.

You will display highly competent administration skills and an ability to work methodically and keep on-task till the work is completed. Knowledge of working in a tertiary education environment would be an advantage.

Close date for vacancy: 13 September 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Teresa Schischka (*****@vuw.ac.nz).