Examinations Assistant

Victoria University of Wellington; Wellington; On-site; NZD 30,000 - 39,000; Full time

Job summary

Victoria University of Wellington is recruiting two Examinations Assistants to join the Course Admin and Timetabling team on a 5-week fixed-term, full-time contract starting on 12 October 2026.

The Examinations Assistant will support the Course Administration and Timetabling team in the effective running of the University’s examination periods, including the preparation for examinations and reconciliation of scripts.

Qualifications

• Experience in administrative roles requiring attention to detail.
• Ability to handle examination papers and related documents.
• Ability to work autonomously and as part of a team.

Responsibilities

• Check examination papers for format and assist with printing and quality control of examination papers.
• Prepare examination packs and coordinate the distribution of examination papers to invigilators.
• Support special examination facility arrangements.
• Sort examination scripts and accurately check candidates’ attendance.
• Other duties as directed by the Examinations Coordinator.

Skills

Independent work

Team collaboration

Attention to detail

Reconciliation

Job description

• Are you confident working both independently and as part of a team?
• Have you worked in an administrative role requiring attention to detail and accuracy?
• Can you accurately prepare, sort, and reconcile examination materials and documents?

Kōrero mō te tūrańa - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting two Examinations Assistants to join the Course Admin and Timetabling team on a 5-week fixed-term, full-time contract starting on 12 October 2026.

The Examinations Assistant will support the Course Administration and Timetabling team in the effective running of the University’s examination periods, including the preparation for examinations and reconciliation of scripts.

Key responsibilities:

• Check examination papers for format and assist with printing and quality control of examination papers.
• Prepare examination packs and coordinate the distribution of examination papers to invigilators.
• Support special examination facility arrangements.
• Sort examination scripts and accurately check candidates’ attendance.
• Other duties as directed by the Examinations Coordinator.

Ō “pūrańa - About you

You will be a motivated, confident individual who relishes working autonomously as well as contributing positively to a high performing team. The ability to safely handle examination papers and related documents and strictly follow policy is essential. You will thrive in this role with an excellent manner with students and staff, an ability to stay calm under stressful conditions, strong attention to details and time-management skills.

You will display highly competent administration skills and an ability to work methodically and keep on-task till the work is completed. Knowledge of working in a tertiary education environment would be an advantage.

Role Description:

Click here to see further information, including salary details.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Close date for vacancy: 13 September 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Teresa Schischka ([e-mail]).