Document Controller

Metlen Energy; New Zealand; On-site; NZD 60,000 - 80,000; Full time

Job summary

Metlen Energy is seeking an experienced Document Controller to support renewable projects in New Zealand. Reporting to the Project Manager, you will coordinate and control project documentation for utility-scale solar farm initiatives across NZ, with a focus on ensuring accurate records and timely information flow.

Based in Auckland, the role is full-time and fixed-term. You will manage document control processes, train teams on Aconex, and ensure compliance and traceability across all project

Qualifications

• Experience with construction EDMS platforms such as Aconex or Procore.
• Understanding of document control principles.
• Excellent organizational and time management skills.
• Strong communication with project stakeholders.

Responsibilities

• Document management: upload, register, and manage project documents in Aconex.
• Ensure proper document numbering, classification, and metadata.
• Maintain version control and archive revisions.
• Track progress and issue formal transmittals for documents.
• Coordinate with internal project teams, client, consultants, and contractors.
• Provide support and training on the Aconex system.
• Manage user access and permissions.

Skills

Document control

Project coordination

Time management

Communication

Tools

Aconex

Procore

Job description

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience,challenge,respect,excellence, andchange, empowering our diverse workforce to achieve remarkable outcomes.

About the Role

If you're an experienced Document Controller who is interested in building your career in renewables and contributing to a more sustainable future, we have an exciting opportunity for a Document Controller to join our team!Reporting to the Project Manager, the Document Controller supports the delivery of Metlen's utlity scale solar farm projects across New Zealand by coordinating, and controlling project documentation.

Location: Auckland

Contract Type: Full time, fixed term

Your key responsibilities will include:

• Document management and control:
  • Upload, register, and manage all project documents, such as drawings, specifications, RFIs, and submittals, within Aconex.
  • Ensure proper document numbering, classification, and metadata are applied.
  • Maintain version control, ensuring only the latest approved versions are accessible and archiving previous revisions.
• Workflow and distribution:
  • Track document progress and follow up on pending actions to ensure deadlines are met.
  • Prepare and issue formal transmittals for documents.
• Coordination and support:
  • Coordinate with internal project teams, client, consultants, and contractors to facilitate document flow and approvals.
  • Provide support to project teams for document-related queries and training on the Aconex system.
  • Manage user access and permissions within the Aconex system.
• Reporting and auditing:
  • Maintain accurate logs and generate reports on document status, overdue items, and other key metrics.
  • Assist with project audits by providing organized and compliant documentation.
• Compliance and quality:
  • Enforce document control procedures and standards to ensure consistency and traceability.
  • Conduct quality checks on documents, such as verifying signatures and dates.
  • Maintain confidentiality of sensitive document.

About You

To be successful in this role, you will be/have:

• Experience using construction EDMS platforms such as Aconex or Procore
• Understanding of document control principles and best practices.
• Excellent organizational and time management skills.
• Strong communication and coordination skills to work with various project stakeholders.

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AtMetlen Energy & Metalswe are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.