Project Administrator

Metlen Energy; New Zealand; On-site; NZD 55,000 - 75,000; Full time

Job summary

Metlen Energy invites applications for a Project Administrator to support a busy construction site at Edgecumbe - Tihori Solar Farm. You will report to the Project Manager and handle meetings, minutes, reporting, and travel logistics to keep operations running smoothly.

Key duties include financial and commercial admin support, asset and roster management, and effective communication with project stakeholders.

Qualifications

• Strong written and verbal communication.
• Analytical thinking for reporting and stakeholder liaison.
• Excellent interpersonal skills and teamwork.
• Highly organized with attention to detail and deadlines.

Responsibilities

• Attend key project meetings and record structured minutes (e.g., Procore).
• Compile weekly/monthly contractor progress reports for internal and client review.
• Support commercial administration and cost control processes.
• Coordinate travel and accommodation arrangements for site personnel.
• Maintain asset registers and site accommodation, vehicles, and office facilities.
• Manage workforce rosters and site labour data.

Skills

Communication

Analytical skills

Interpersonal skills

Attention to detail

Time management

Initiative

Teamwork

Tools

Microsoft Office

Job description

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the‑art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

About the Role

We have an exciting opportunity for a Project Administrator to join our team.

Location: site based (Edgecumbe - Tihori Solar Farm)

Contract Type: Full time, fixed term

Reporting to the Project Manager, the Project Administrator provides administrative support to ensure the smooth operation of the construction site team.

Your key responsibilities will include:

Meetings, Minutes & Action Tracking:

Attend key project meetings (internal, client, stakeholders where required). Record clear and structured meeting minutes in system (i.e., Procore)

Reporting (Weekly & Monthly):

Compile contractor progress and site activities into structured reports. Draft weekly and monthly reports for internal review and external submission (client)

Commercial Administration Support:

Support financial processes in coordination with site management and cost controller

Travel & Accommodation Management:

Coordinate and maintain oversight of all travel and accommodation arrangements.

Housing, Asset & Vehicle Management:

Maintaining asset registers and associated maintenance of site accommodation, site vehicles, and office.

Workforce & Roster Management:

Maintain accurate and up-to-date workforce data (incl site rosters, Hammertech reports)

About You

To be successful in this role, you will be/have:

• Previous experience within renewable, energy, construction, mining & resources, orinfrastructure projects.
• Previous experience processing high volume of invoices, and minute taking.
• Strong communication, analytical and interpersonal skills.
• Ability to influence and work effectively with project stakeholders.
• Highly organized with attention to detail and ability to meet deadlines.
• Excellent communication skills (both verbal and written).
• Ability to take initiative and work autonomously and as part of a team.
• Intermediate knowledge of Microsoft Package software(s).

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

AtMetlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.