Document Controller

Aotearoa New Zealand Association of Social Workers; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Metlen Energy & Metals is seeking an experienced Document Controller to join our Auckland team and support the delivery of utility-scale solar projects across New Zealand. The role focuses on rigorous document management, version control, and ensuring compliance with project standards.

You will coordinate with internal project teams, clients, consultants, and contractors, provide training on the Aconex system, and generate accurate reports on document status, overdue items, and key metrics.

Qualifications

• Experience using construction EDMS platforms such as Aconex or Procore.
• Understanding of document control principles and best practices.
• Excellent organizational and time management skills.
• Strong communication and coordination skills with project stakeholders.
• Maintain confidentiality of sensitive documents.

Responsibilities

• Document management and control: upload, register, and manage all project documents (drawings, specifications, RFIs, submittals) within Aconex.
• Ensure proper document numbering, classification, and metadata.
• Maintain version control and archive previous revisions.
• Track document progress and follow up on pending actions to meet deadlines.
• Prepare and issue formal transmittals for documents.

Skills

Document management

Version control

EDMS platforms

Coordination

Stakeholder communication

Tools

Aconex

Procore

Job description

If you're an experienced Document Controller who is interested in building your career in renewables and contributing to a more sustainable future, we have an exciting opportunity for a Document Controller to join our team!

Reporting to the Project Manager, the Document Controller supports the delivery of Metlen's utlity scale solar farm projects across New Zealand by coordinating, and controlling project documentation.

Location: Auckland, CBD

Contract Type: Full time, fixed term

Your key responsibilities will include:

Document management and control:

Upload, register, and manage all project documents, such as drawings, specifications, RFIs, and submittals, within Aconex.

Ensure proper document numbering, classification, and metadata are applied.

Maintain version control, ensuring only the latest approved versions are accessible and archiving previous revisions.

Workflow and distribution:

Track document progress and follow up on pending actions to ensure deadlines are met.

Prepare and issue formal transmittals for documents.

Coordination and support:

Coordinate with internal project teams, client, consultants, and contractors to facilitate document flow and approvals.

Provide support to project teams for document-related queries and training on the Aconex system.

Manage user access and permissions within the Aconex system.

Reporting and auditing:

Maintain accurate logs and generate reports on document status, overdue items, and other key metrics.

Assist with project audits by providing organized and compliant documentation.

Compliance and quality:

Enforce document control procedures and standards to ensure consistency and traceability.

Conduct quality checks on documents, such as verifying signatures and dates.

Maintain confidentiality of sensitive document.

About You

To be successful in this role, you will be/have:

Experience using construction EDMS platforms such as Aconex or Procore

Understanding of document control principles and best practices.

Excellent organizational and time management skills.

Strong communication and coordination skills to work with various project stakeholders.

About Us

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience,challenge,respect,excellence,andchange, empowering our diverse workforce to achieve remarkable outcomes.