Clinical Administration Support (Fixed Term 12 months)

New Zealand Government Joba; Nelson; On-site; NZD 50,000 - 60,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Nelson is seeking a Clinical Administration Support to provide administrative and secretarial support to consultants and clinical teams. You will coordinate appointments, manage patient records, and assist the patient journey from referral to treatment, ensuring accuracy and high professionalism in a fast-paced healthcare setting.

The role is fixed-term, full-time, up to 12 months, covering maternity leave.

Qualifications

• Excellent interpersonal skills and customer service focus.
• Competent typist with good MS Office knowledge.
• Ability to manage busy workload and maintain confidentiality.

Responsibilities

• Provide administrative/secretarial support to consultants and clinical teams.
• Manage clinical correspondence and coordinate appointments.
• Maintain accurate patient records and support the patient journey from referral to treatment.

Skills

Interpersonal skills

Typist

MS Office

Confidentiality

Tools

MS Office Suite

Job description

Clinical Administration Support, Nelson Hospital, FixedTerm Full Time Join asupportive and collaborative team providing essential administrative /secretarial support. Play a key role in coordinating the patient journey and supporting clinicians to deliver high-quality care. Enjoy a rewarding and varied role in a fast-paced healthcare environment. You will be part of a supportive team committed to delivering excellent service and improving patient outcomes.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As Clinical Secretarial Support, you will provide high-quality administrative and secretarial support to consultants and clinical teams. You will be responsible for managing clinical correspondence, coordinating appointments, maintaining accurate patient records, and supporting the patient journey from referral through to treatment and follow-up care. This role requires excellent attention to detail, strong organisational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

It is a Fixed Term, full time role for up to 12 months covering maternity leave working 80 hours per fortnight (1.0 FTE), Monday to Friday. Hours are between 7.00AM to 5.00PM which will be discussed with the successful candidate.

About the Team/Service/Location

Our team of Clinical Administration play a vital role in ensuring the smooth operation of our healthcare facilities. By providing essential administrative and secretarial assistance, we enable clinical teams to focus on delivering exceptional patient care. From coordinating schedules to managing documentation, we are the backbone of the hospital's daily operations.

For more information on living and working in Nelson click here.

We provide a great place to work with professional development and career growth opportunities, job security, and workplace wellness programmes.

• Job security
• Workplace wellness programmes

About you

As Clinical Administration Support, you will:

• Have a bright, outgoing personality and will possess excellent interpersonal skills and a passion for delivering a consistently high level of customer service
• Be a competent typist and possess a sound knowledge of the MS Office Suite
• Be highly empathetic and respect the importance of maintaining patient confidentiality
• Have demonstrated the ability to manage a busy workload
• Knowledge of medical terminology would be an advantage, but is not essential

The successful candidate must be eligible to work in New Zealand or hold a valid NZ visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and serve our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job Reference

Job ref: R1N26-312