Clinical Secretarial Support (0.8 FTE)

New Zealand Government; Nelson; On-site; NZD 42,000 - 54,000; Part time

Benefits offered by this job

Professional development

Career progression

Job security

Wellbeing programmes

Job summary

Health New Zealand | Te Whatu Ora in Nelson is seeking a Clinical Secretarial Support to provide high-quality administrative and secretarial support to consultants and clinical teams. You will manage clinical correspondence, coordinate appointments, maintain patient records, and support the patient journey from referral through to treatment and follow-up care, in a 0.8 FTE, 64 hours per fortnight role.

This permanent part-time position offers a supportive team, opportunities for professional

Qualifications

• Experience in clinical administration and medical terminology advantageous but not essential.
• Typing speed of 50 words per minute or more; audio transcription experience and medical terminology advantageous but not essential.
• Eligible to work in New Zealand or hold a NZ work visa.

Responsibilities

• Provide high-quality administrative and secretarial support to consultants and clinical teams.
• Manage clinical correspondence, coordinate appointments, maintain patient records, and support the patient journey from referral through to treatment and follow-up care.
• Handle a busy workload with a high level of professionalism and confidentiality.

Skills

Administrative skills

Organisational skills

Communication

Attention to detail

MS Office

Workload management

Customer service

Confidentiality

Tools

Microsoft Office

Job description

Clinical Secretarial Support, Nelson Hospital, Permanent Part-timeJoina supportive and collaborative team providing essential administrative /secretarial support. Playa key role in coordinating the patient journey and supporting clinicians todeliver high-quality care. Enjoya rewarding and varied role in a fast-paced healthcare environment.You will be part ofa supportive team committed to delivering excellent service and improvingpatient outcomes.Health New Zealand | Te Whatu Ora is firmly grounded in the principlesof Te Tiriti o Waitangi and is committed to building a health system thatserves all New Zealanders.

About the Role

As Clinical Secretarial Support, you will provide high-quality administrative and secretarial support to consultants and clinical teams. You will be responsible for managing clinical correspondence, coordinating appointments, maintaining accurate patient records, and supporting the patient journey from referral through to treatment and follow-up care. This role requires excellent attention to detail, strong organisational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

This is a permanent, part-time position working 64 hours per fortnight (0.8 FTE), Mondays 8.00AM to 2.30PM and Tuesday to Friday 8.00AM to 3.00PM.

Please view the position description for further information.

About the Team/Service/Location

Our Clinical Support Services team plays a vital role in ensuring the smooth operation of the patient's journey. By providing essential administrative support, we enable clinical teams to focus on delivering exceptional patient care. From coordinating schedules to managing documentation, we are the backbone of the hospital's daily operations.

• professional development opportunities
• career progression
• job security
• wellbeing programmes

About you

As Clinical Secretarial Support, you will:

• Have excellent administrative and organisational skills;
• Be a confident communicator with strong interpersonal skills;
• Demonstrate a high level of accuracy and attention to detail;
• Possess sound computer skills, including experience with Microsoft Office applications;
• Have the ability to manage a busy and varied workload;
• Be committed to providing exceptional customer service;
• Respect the importance of patient confidentiality and privacy.

Previous secretarial, administration, or healthcare experience and knowledge of medical terminology would be advantageous but are not essential.

Typing speed of 50 words per minute or more is essential. Audio transcription experience and medical terminology would be advantageous but not essential. Our preferred applicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealand or hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori,Pacific, disabled, and rainbow communities.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert. Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.