Clinical Secretarial Support (0.8 FTE)

South Island - Nelson / Marlborough Blenheim; Blenheim; On-site; NZD 42,000 - 54,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking a Clinical Secretarial Support to provide administrative and secretarial support to consultants and clinical teams in Blenheim. The role includes managing clinical correspondence, coordinating appointments, and maintaining patient records while ensuring confidentiality and professionalism.

This permanent, part-time position offers 64 hours per fortnight (0.8 FTE) with set hours: Mondays 8.00AM–2.30PM and Tue–Fri 8.00AM–3.00PM, located in Marlborough

Qualifications

• Excellent administrative and organisational skills with a high level of accuracy.
• Confident communicator with strong interpersonal skills.
• Typing speed of 50 words per minute or more; sound computer skills including Microsoft Office.

Responsibilities

• Provide high-quality administrative and secretarial support to consultants and clinical teams.
• Manage clinical correspondence, coordinate appointments, maintain patient records, and support the patient journey from referral through to treatment and follow-up care.
• Maintain patient confidentiality and handle a busy workload with professionalism.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Health New Zealand | Te Whatu Ora is firmly grounded in the principlesof Te Tiriti o Waitangi and is committed to building a health system thatserves all New Zealanders.

About the Role

As Clinical Secretarial Support, you willprovide high-qualityadministrative and secretarial support to consultants and clinical teams. Youwill be responsible for managing clinical correspondence, coordinatingappointments, maintaining accurate patient records, and supporting the patientjourney from referral through to treatment and follow-up care.

This role requires excellent attention to detail, strong organisational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

This is a permanent, part-time position working 64 hours per fortnight (0.8 FTE), Mondays 8.00AM to 2.30PM and Tuesday to Friday 8.00AM to 3.00PM.

Please view the position description for furtherinformation.

About the Team/Service/ Location

Our Clinical Support Services teamplays a vital rolein ensuring the smooth operation of the patient's journey. By providingessential administrative support, we enable clinical teams to focus ondelivering exceptional patient care. From coordinating schedules to managingdocumentation, we are the backbone of the hospital's daily operations. We offera supportive workplace with professional development opportunities, careerprogression, job security, and wellbeing programmes.

For moreinformation on living and working in Marlborough click here

About you

As Clinical Secretarial Support, you will:

• Have excellent administrative andorganisational skills;
• Be a confident communicator with stronginterpersonal skills;
• Demonstrate a high level of accuracyand attention to detail;
• Possess sound computer skills,including experience with Microsoft Office applications;
• Have the ability to manage a busy andvaried workload;
• Be committed to providing exceptionalcustomer service;
• Respect the importance of patientconfidentiality and privacy.

Previous secretarial, administration, or healthcare experience andknowledge of medical terminology would be advantageous but are not essential.

Atyping speed of 50 words per minute or more is essential. Audio transcription experienceand medical terminology would be advantageous but not essential. Our preferredapplicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealandor hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuringexcellent healthcare for the people of New Zealand. We embrace a workforce thatis diverse and inclusive so that we are better positioned to understand andservice our community. We welcome applications from our diverse Māori,Pacific, disabled, and rainbow communities.

We will review applications as received and may proceedwith the recruitment process, before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affectedemployees will be given preference and priority for this position.

Job details

Job Reference:

Job Reference: R1W26-062

Location:

South Island - Nelson / Marlborough - Blenheim