Clinical Secretarial Support (0.8 FTE)

New Zealand Government; Blenheim; On-site; NZD 40,000 - 56,000; Part time

Benefits offered by this job

Professional development opportunities

Wellbeing programmes

Career progression

Job security

Job summary

Health New Zealand | Te Whatu Ora in Marlborough's Wairau Hospital is seeking a Clinical Secretarial Support on a permanent part-time basis. You will provide high-quality administrative and secretarial support to consultants and clinical teams, coordinating appointments and managing patient records to streamline the patient journey from referral through treatment and follow-up.

This role requires meticulous attention to detail, excellent organisational and communication skills, confidentiality,

Qualifications

• Excellent administrative and organisational skills.
• Typing speed of 50 words per minute or more.
• Audio transcription experience a bonus.
• Sound computer skills including Microsoft Office applications.

Responsibilities

• Provide high-quality administrative and secretarial support to consultants and clinical teams.
• Manage clinical correspondence and coordinate appointments.
• Maintain accurate patient records and support the patient journey from referral to treatment and follow-up care.

Skills

Communication

Attention to detail

Organisational skills

Confidentiality

Typing (50 wpm)

Audio transcription

Tools

Microsoft Office

Job description

Clinical Secretarial Support, Wairau Hospital, Permanent Part-time

Join a supportive and collaborative teamproviding essential administrative / secretarial support. Play a key role in coordinating the patientjourney and supporting clinicians to deliver high-quality care. Enjoy a rewarding and varied role in a fast-paced healthcare environment.

You will be part of a supportive team committed to delivering excellent service and improving patient outcomes.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As Clinical Secretarial Support, you will provide high-quality administrative and secretarial support to consultants and clinical teams. You will be responsible for managing clinical correspondence, coordinating appointments, maintaining accurate patient records, and supporting the patientjourney from referral through to treatment and follow-up care.

This role requires excellent attention to detail, strong organisational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

This is a permanent, part-time position working 64 hours per fortnight (0.8 FTE), Mondays 8.00AM to 2.30PM and Tuesday to Friday 8.00AM to 3.00PM.

Please view the position description for further information.

About the Team/Service/ Location

Our Clinical Support Services team plays a vital role in ensuring the smooth operation of the patient's journey. By providing essential administrative support, we enable clinical teams to focus on delivering exceptional patient care. From coordinating schedules to managing documentation, we are the backbone of the hospital's daily operations.

• We offer a supportive workplace with professional development opportunities, career progression, job security, and wellbeing programmes.

For more information on living and working in Marlborough click here

About you

• - Have excellent administrative and organisational skills;
• - Be a confident communicator with strong interpersonal skills;
• - Demonstrate a high level of accuracy and attention to detail;
• - Possess sound computer skills, including experience with Microsoft Office applications;
• - Have the ability to manage a busy and varied workload;
• - Be committed to providing exceptional customer service;
• - Respect the importance of patient confidentiality and privacy.
• Previous secretarial, administration, or healthcare experience and knowledge of medical terminology would be advantageous but are not essential.
• - A typing speed of 50 words per minute or more is essential.
• - Audio transcription experience and medical terminology would be advantageous but not essential.

Our preferred applicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealand or hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand.

We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.