Property and Administration Coordinator

Tricroft Properties Limited; Ashburton; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Company phone

Laptop

Company car

Job summary

Tricroft Properties Limited – Ashburton, South Island is seeking an experienced Property & Administration Coordinator to join our family-owned team. You will manage day-to-day commercial property activities, support lease administration, coordinate maintenance, and provide admin support to the Director and team.

This hands-on role requires strong customer service, excellent organisation, and the ability to juggle priorities.

Qualifications

• Commercial property management experience or equivalent in a related role.
• Strong customer service focus with the ability to build relationships.
• Highly organised with excellent time management and multitasking ability.
• Confident communicator who can work with tenants, contractors and staff.
• Proactive problem solving and keen attention to detail.
• Comfortable learning new software/systems and using technology.

Responsibilities

• Manage relationships with tenants, acting as the primary contact for property matters.
• Coordinate tenant communications, lease administration, renewals and compliance.
• Manage maintenance requests and contractor relationships to resolution.
• Coordinate property inspections and assist with monthly reporting.
• Identify property improvements and maintain accurate records in the PM system.
• Provide administrative support to Directors and the wider team.
• Assist with reporting, documentation, meetings and follow-up actions.

Skills

Commercial property management

Customer service

Time management

Organization

Relationship building

Problem solving

Tech-savvy / Learn systems

Driver Licence NZ

Job description

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Tricroft Properties Limited – Ashburton, South Island

Tricroft Properties is an Ashburton based, family owned commercial property investment company with a growing portfolio across Ashburton and the wider Canterbury region.

We pride ourselves on creating and maintaining high quality, sought after commercial buildings and providing a high level of service to our tenants.

We are looking for an experienced and highly organised Property & Administration Coordinator to join our team. This is a key role combining commercial property management with broader administration and business support, making it an ideal opportunity for someone who enjoys variety, responsibility and working closely with people.

About the role

You will take an active role in the day-to-day management of our commercial property portfolio, building strong relationships with tenants, coordinating maintenance and contractors, supporting lease administration and ensuring our properties and records are well managed.

Alongside property management, you will provide administrative support to the Director and wider team, assisting with reporting, documentation, meetings and ongoing business improvements.

This is a hands-on role where no two days are necessarily the same. We are looking for someone who is proactive, organised and confident taking ownership of tasks from start to finish.

About you

Our ideal candidate will have commercial property management experience or equivalent experience in a related role.

You'll be someone who:

Has a genuine desire to provide outstanding customer service

Builds strong relationships and communicates confidently and professionally

Is highly organised with excellent time management skills

Can juggle multiple priorities and stay on top of deadlines

Thinks on their feet and enjoys solving problems

Has a high level of attention to detail

Is confident using technology and learning new systems

Takes initiative and has a practical, can-do attitude

Holds a current Full New Zealand Driver Licence

Key Responsibilities

Commercial Property Management

Manage relationships with tenants, acting as the primary point of contact for property matters

Coordinate tenant communications, lease administration, renewals and compliance requirements

Manage maintenance requests and contractor relationships, following property related issues through to resolution

Coordinate property inspections and assist with monthly property reporting

Identify and support ongoing property improvements and initiatives

Maintain accurate property records, schedules and information within the property management system

Business Administration

Provide administrative support to the Directors and wider business team

Manage correspondence, documentation, meeting preparation and follow-up actions

Assist with reporting, record keeping and general business administration

• Company phone and laptop
• Access to a company car for work purposes

A supportive, family owned business where innovation, initiative and new ideas are encouraged

A varied and crucial role within a growing property business