Personal Assistant

Graham Consulting; Christchurch; On-site; NZD 70,000 - 90,000; Full time

Job summary

Graham Consulting in Christchurch is seeking a highly organised Personal Assistant to provide comprehensive administrative and secretarial support within a busy Canterbury business. The role involves diary management, correspondence, invoicing, reception duties and general admin to ensure smooth day-to-day operations.

You will support a small professional team, coordinating appointments, preparing reports, and liaising with clients and suppliers.

Qualifications

• Previous experience in a PA or administration role is desirable.
• Strong organisational and time management skills with the ability to manage competing priorities independently.
• Excellent typing and general administrative skills, with invoicing and accounts management experience.
• Strong written and verbal communication skills with the confidence to liaise with a range of people.

Responsibilities

• Diary & correspondence management for senior staff.
• Coordinate appointments and bookings with clients, suppliers, and colleagues.
• Prepare letters, reports and other documentation as required.

Skills

Organisational skills

Time management

Communication skills

Typing speed

Accounts payable/receivable

Invoicing

Autonomy

Problem solving

Stakeholder liaison

Reception duties

Tools

Excel

Word

Outlook

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Support a small, professional team in a varied administrative role

Diaries, correspondence, invoicing and reception – variety guaranteed

$70,000 – $90,000 per year, based on experience

Are you a highly organised and proactive administrator looking for a varied role supporting a busy team?

We are seeking a dedicated Personal Assistant to provide comprehensive administrative and secretarial support within a busy Canterbury business. This is a dynamic position where your attention to detail, time management and ability to work autonomously will be key to ensuring smooth day-to-day operations.

About the Business

Our client is an established business based in Canterbury. The team works closely together to deliver a high standard of service to clients and stakeholders, and is looking for an experienced PA to help keep the day-to-day running smoothly.

Key Responsibilities

• Diary & Correspondence Management: Manage diaries, correspondence and daily priorities for senior staff.
• Coordination: Coordinate appointments and bookings, liaising with clients, suppliers and colleagues as required.
• Reporting: Prepare letters, reports and other documentation as required.
• Administration: Maintain accurate records and files, and ensure effective email communication with relevant parties.
• Accounts Management: Assist with invoicing, accounts payable, accounts receivable and GST requirements, liaising with the external accountant as required.
• Professional Relationships: Build and maintain strong relationships with clients, suppliers and other stakeholders.
• Reception & General Administration: Provide reception and phone support, stock ordering and other general administrative duties as required.

Skills & Experience

• Previous experience in a similar PA or administration role is desirable.
• Strong organisational and time management skills, with the ability to manage competing priorities independently.
• Excellent typing and general administrative skills, with experience in invoicing and accounts management.
• Strong written and verbal communication skills, with the confidence to liaise with a range of people.
• A proactive, solutions-focused approach with strong attention to detail.
• The ability to work autonomously and anticipate what is required.
• A professional and personable manner, with the ability to build positive relationships with clients, colleagues and stakeholders.

Why Join?

• Join an established and professional local business.
• Work alongside a supportive team.
• Enjoy a varied role with plenty of responsibility and autonomy.
• Build strong relationships across a range of stakeholders.
• Opportunities for professional growth and development.