Personal Assistant

Hallmark & Stone; Wellington; On-site; NZD 65,000 - 85,000; Full time

Job summary

Hallmark & Stone – Wellington Central, North Island is seeking a Personal Assistant to support the Managing Director across business operations, governance, and day‑to‑day workflow. You will manage calendars, prepare briefs, minutes and board packs, and coordinate contracts and tasks.

The role suits someone with strong organisational skills, meticulous attention to detail, and the ability to work independently in a fast‑moving environment.

Qualifications

• Admin experience preferred.
• Minute-taking or governance documentation experience is an advantage.
• Property familiarity is beneficial but not required.

Responsibilities

• Manage the Managing Director’s calendar, meetings, emails, and weekly priorities.
• Prepare agendas, briefs, minutes, and follow‑up actions.
• Support body corporate and governance activities — board packs, minutes, document management, meeting coordination.
• Track tasks, deadlines, and contractor deliverables.
• Assist with project coordination, research, and operational support.
• Maintain tidy digital filing systems, templates, and admin processes.

Skills

Organisational skills

Attention to detail

Written communication

Microsoft 365

Multitasking

Stakeholder management

Education

Admin experience preferred

Governance/minute-taking experience advantageous

Tools

Microsoft 365

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Hallmark & Stone – Wellington Central, North Island

Personal Assistant to the Managing Director

Hallmark & Stone is looking for an organised, proactive Personal Assistant to support our Managing Director across business operations, body corporate administration, and day‑to‑day workflow. This role suits someone who thrives on structure, accuracy, and keeping a fast‑moving environment running smoothly.

What you’ll do

Manage the Managing Director’s calendar, meetings, emails, and weekly priorities

Prepare agendas, briefs, minutes, and follow‑up actions

Support body corporate and governance activities — board packs, minutes, document management, meeting coordination

Track tasks, deadlines, and contractor deliverables

Assist with project coordination, research, and operational support

Maintain tidy digital filing systems, templates, and admin processes

What you bring

Strong organisational skills and exceptional attention to detail

Excellent written communication, especially agendas & minutes

Confident with Microsoft 365

Able to juggle multiple priorities and work independently

Professional, discreet, and comfortable dealing with a range of stakeholders

Experience

Admin experience preferred

Minute‑taking or governance documentation experience is a strong advantage

Property familiarity is beneficial but not required