Administrator

Heritage Preservation and Field Support Solutions; New Plymouth; Hybrid; NZD 30,000 - 39,000; Part time

Job summary

Heritage Preservation and Field Support Solutions in New Plymouth, New Zealand, is seeking an organised Administrator for a three-month fixed-term role. It is a part-time position (approximately 15–20 hours per week) with typical hours 9am–3pm across 3–5 weekdays, offering flexibility by agreement.

You’ll support the Director and studio team with day-to-day administration, streamline systems, and help keep workloads on track.

Qualifications

• Previous administration experience would be valuable.
• Flexible for the right candidate and able to manage multiple small priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Managing calendars, appointments and day-to-day administration.
• Communicating professionally with clients, suppliers and other organisations.
• Organising digital records and project files.
• Preparing and formatting documents.
• Assisting with project administration, travel arrangements and purchasing.
• Helping maintain our social media and other communications.
• Supporting meetings, staff activities and studio events.
• Keeping office supplies, records and routine operational tasks organised.
• Helping the Director and team stay on top of priorities.

Skills

Administration

Organised

Communication

Independent work

Detail-oriented

Tools

Microsoft Office

Google Workspace

Job description

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Heritage Preservation and Field Support Solutions - New Plymouth, North Island

Heritage Preservation | New Plymouth
3-month fixed-term position | School-hours friendly

Looking for a part-time role that fits around school hours and is a little more interesting than the average office job?

Heritage Preservation is a specialist cultural materials conservation studio in New Plymouth. Our team works with a fascinating range of artworks, objects and taonga, helping preserve them for future generations.

We are entering a busy period and we're looking for someone who can step in, get organised and make a real difference. Over three months, you'll provide additional administrative capacity to our Director and studio team, helping us streamline systems, stay ahead of our workload and support the smooth running of the studio.

We're looking for an organised, capable Administrator to join our small team for a three-month fixed term. This is a hands-on administration role supporting our Director and wider studio team and helping keep the day-to-day business running smoothly. We want to be flexible for the right candidate and anticipate approximately 15-20 hours per week, worked across 3-5 weekdays between 9am and 3pm, with flexibility by agreement.

Administrator - Part-time, Fixed Term

Heritage Preservation | New Plymouth
3-month fixed-term position | School-hours friendly

Looking for a part-time role that fits around school hours and is a little more interesting than the average office job?

Heritage Preservation is a specialist cultural materials conservation studio in New Plymouth. Our team works with a fascinating range of artworks, objects and taonga, helping preserve them for future generations.

We are entering a busy period and we're looking for someone who can step in, get organised and make a real difference. Over three months, you'll provide additional administrative capacity to our Director and studio team, helping us streamline systems, stay ahead of our workload and support the smooth running of the studio.

We're looking for an organised, capable Administrator to join our small team for a three-month fixed term. This is a hands-on administration role supporting our Director and wider studio team and helping keep the day-to-day business running smoothly. We want to be flexible for the right candidate and anticipate approximately 15-20 hours per week, worked across 3-5 weekdays between 9am and 3pm, with flexibility by agreement.

What you'll be doing

No two days in the studio are quite the same. Your work will include:

• managing calendars, appointments and day-to-day administration

• communicating professionally with clients, suppliers and other organisations

• organising digital records and project files

• preparing and formatting documents

• assisting with project administration, travel arrangements and purchasing

• helping maintain our social media and other communications

• supporting meetings, staff activities and studio events

• keeping office supplies, records and routine operational tasks organised

• helping the Director and team stay on top of priorities.

You won't be expected to be a conservator or have a heritage background. We're looking for someone who is lives and breathes administration.

Who we're looking for

You'll probably enjoy this role if you're the person who notices what needs doing, keeps track of the details and gets satisfaction from making things run well.

We're looking for someone who is:

• highly organised and reliable

• confident working independently and taking initiative

• comfortable juggling several small priorities

• an excellent written and verbal communicator

• confident with Microsoft Office and Google Workspace

• comfortable learning new digital systems

• professional and discreet when handling confidential information

• detail-focused, practical and willing to pitch in when needed.

Previous administration, office management, executive support or similar experience would be valuable.

Why this role?

This isn't a conventional office environment. You'll be working alongside a small team of heritage professionals in a working conservation studio, with projects involving everything from artworks and historic objects to archaeological material and taonga.

It offers interesting, varied work without requiring a full-time commitment. For the right person, it could be an excellent opportunity to bring established administration skills into a very different environment.