Administration Assistant

IHC; Wellington; On-site; NZD 53,000 - 67,000; Part time

Job summary

IHC is seeking a professional and organised Administration Assistant to provide high-quality support across our busy team in Wellington. You’ll join a small business support group reporting to the Operations and Administration Coordinator, helping with coordination, documentation, and responsive service across three functions.

The ideal candidate will be highly organised, attentive to detail, and able to manage competing priorities with a collaborative approach.

Qualifications

• Strong administration skills with attention to detail.
• Experience with Excel, Word and databases.
• Ability to coordinate logistics and communicate clearly.

Responsibilities

• Provide high-quality administrative support across the Office of the Chief Executive, Advocacy and Community Impact.
• Coordinate logistics and scheduling to keep workflows running smoothly.
• Maintain organised records and assist with document management.
• Support a collaborative team and adapt to changing priorities.

Skills

Excel

Microsoft Word

Databases

Logistics coordination

Communication skills

Collaboration

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Join a collaborative and supportive team.
• Meaningful work that genuinely makes a difference to the people we support.
• Part time, 6 month fixed term opportunity, 20 hours per week.

We are seeking a professional and organised administrator to provide high-quality support across our busy team.

Mō te tūnga | About the role

As an Administration Assistant, you’ll be part of a small, collaborative business support team that provides administrative support across the Office of the Chief Executive, Advocacy and Community Impact functions.

The team works across these areas of the organisation, supporting leaders and staff with the coordination and administration that keeps things running smoothly. You’ll report to the Operations and Administration Coordinator and work alongside them to provide practical, responsive support across the three functions.

It’s a varied environment where you’ll work with different people, teams and priorities, building relationships across the organisation and helping ensure our administrative processes are organised, timely and effective

The ideal person for this role will be highly organised enjoys variety, works well with detail and takes pride in providing reliable support. You’ll have strong administration skills, excellent attention to detail, a helpful service approach and the ability to work collaboratively as part of a supportive team. You’ll also have:

• Confidence in coordinating logistics.
• Excellent communication skills with the ability to communicate with a range of people.
• A collaborative approach to your work.
• The ability to manage competing priorities in a professional and positive way.
• Experience in Excel, Microsoft Word and databases.

Nũu te rourou | What’s in it for you?

This is a chance to join a well-established NFP organisation committed to the principles of Enabling Good Lives and the core values of inclusion, responsiveness, support, and empowerment. We also offer:

• A flexible, part-time hours.
• Interesting and varied work across Community Impact.
• Handy central Wellington location, close to public transport.
• A supportive and encouraging team environment.

This is a wonderful opportunity to contribute to meaningful work that genuinely makes a difference to the people we support. If this sounds like you, we’d love to hear from you!

The IHC Group is made up of our charitable programmes and three wholly owned subsidiaries, committed to supporting people with intellectual disabilities to lead satisfying lives in the community and to providing housing and tenancy services to people in need.

The salary for this role is $53,000 - $67,000 pro rated.

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.