Office Administrator / Project Coordinator (Part Time, Fixed Term)

Hill Design Engineering; Papakura; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Fixed hours

Six-week handover

Supportive team

Potential extension

Job summary

Hill Design Engineering (HDE) is seeking an organised administrator to support project delivery in South Auckland. You will coordinate workflows, set up new projects, manage files, and assist with day-to-day administration while working with engineers, designers and the director to keep projects on track.

The role suits someone who enjoys problem solving, working in a fast-paced environment, and using technology, including AI tools, daily.

Qualifications

• Essential: Experience in administration, project coordination or a similar role.
• Essential: Highly organized and detail oriented.
• Essential: Fluent in written and spoken English.
• Preferred: Experience in construction, engineering or architecture or familiarity with building consent processes.

Responsibilities

• Coordinate projects from initiation through to completion.
• Set up new projects and establish project files and systems.
• Issue scopes of work and prepare short form client agreements.
• Track project progress, timelines and deliverables.
• Liaise with engineers, designers and the director.
• Assist with building consent documentation and submissions.
• Manage incoming enquiries and allocate work internally.
• Follow up on RFIs, council queries and project updates.
• Maintain project files, systems and documentation.
• Answer incoming calls and provide general office administration and support.

Skills

Administration

Project coordination

Communication

English fluency

Tech literacy

AI tools

Detail oriented

Tools

AI tools

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a key operational role within the business, supporting project delivery, coordinating workflows, and assisting the team with day to day administration. You will work closely with engineers, designers and the director to ensure projects are well organised, progressing on time, and properly managed through the consent and delivery stages. This is a hands on role suited to someone who enjoys being organised, solving problems, and keeping things on track.

Key responsibilities

Coordinate projects from initiation through to completion

Set up new projects and establish project files and systems

Issue scopes of work and prepare short form client agreements

Track project progress, timelines and deliverables

Liaise with internal team members including engineers, designers and the director

Assist with building consent documentation and submissions

Manage incoming enquiries and allocate work internally

Follow up on RFIs, council queries and project updates

Maintain project files, systems and documentation

Answer incoming calls and provide general office administration and support

About you

Highly organised and detail oriented

Proactive and able to take ownership of tasks

Comfortable managing multiple projects at once

A strong communicator, both written and verbal

Confident with technology, including AI tools, and willing to use them daily in the role

Able to work in a fast paced environment

Reliable, consistent and solution focused

Fluent in written and spoken English

Essential: Experience in administration, project coordination or a similar role

Preferred: Experience in construction, engineering or architecture, or familiarity with building consent processes

About us

Hill Design Engineering (HDE) is a structural, civil and architectural design consultancy based in South Auckland, operating since 1988. We work across a wide range of residential, commercial and industrial projects, with a strong focus on efficient, systemised delivery and high quality outcomes for our clients.

• Fixed hours, five days a week, in a stable and consistent routine
• A structured six week handover and training period with the current administrator
• A supportive and down to earth team environment
• The opportunity to continue with the business beyond the fixed term for the right person