Administration Support - Medical & Elder Services

Health New Zealand - Te Whatu Ora Te Tai Tokerau; Northland; On-site; NZD 30,000 - 39,000; Part time

Job summary

Health New Zealand - Te Whatu Ora Te Tai Tokerau in Whangārei is seeking an Administration Support to provide a broad range of administrative and project support. The role is 24 hours per week (0.6FTE) with varied duties across meetings, scheduling, records, and data reporting.

You will work with the Medical & Elder Services team to enable better healthcare delivery, support capital planning and service projects, and contribute to quality improvement initiatives.

Qualifications

• Strong organisational and time management skills, with the ability to manage changing priorities and meet deadlines.
• Proven analytical skills and accurate computer skills across Microsoft Office, including Word, Excel, Outlook and Teams.
• A high standard of written and verbal communication and the ability to build positive working relationships.
• A current New Zealand drivers licence.
• Previous experience within health services and/or project management experience would be advantageous, though not essential.

Responsibilities

• Coordinate meetings, agendas and minutes.
• Support rosters and CME administration.
• Maintain records and spreadsheets.
• Provide EA backup support when required.
• Contribute to capital planning, business cases and service projects.
• Support quality improvement initiatives and data reporting.
• Assist with data reporting, analysis and dashboards for the service.

Skills

Organisational skills

Analytical skills

Communication skills

Time management

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

Permanent, part-time role working 24-hours per week (0.6FTE), based in Whangārei

Varied administration and project support role where no two days will be the same

Join Medical & Elder Services and contribute to projects and improvements that support better healthcare delivery

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

In the role of Administration Support, you will provide a broad range of administrative and project support to the Medical & Elder Services team in Whangārei. This is a varied role where you will coordinate meetings, agendas and minutes, support rosters and CME administration, maintain records and spreadsheets, and provide EA backup support when required.

You will also have the opportunity to contribute beyond day-to-day administration, supporting capital planning, business cases and service projects, as well as quality improvement initiatives.

You will help keep projects on track, identify opportunities to improve administrative processes and assist with data reporting, analysis and dashboards for the service.

Click here to view the position description.

About the Team/Service/ Location

Based in Whangārei, you will be part of Medical & Elder Services, working closely with the General Manager, Service Managers, Business Manager, Heads of Department and Team Leaders.

You will be supporting a busy service where priorities can change quickly, making strong organisation, flexibility and teamwork key to success.

For more information on living and working in Northland click here

About you

You will be an organised and adaptable administrator who enjoys variety, works well with changing priorities and takes pride in providing a high standard of support.

You will bring:

• Strong organisational and time management skills, with the ability to manage changing priorities and meet deadlines
• Proven analytical skills and accurate computer skills across Microsoft Office, including Word, Excel, Outlook and Teams
• A high standard of written and verbal communication and the ability to build positive working relationships
• A current New Zealand drivers licence

Previous experience within health services and/or project management experience would be advantageous, though not essential

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand.

We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.