Administration Support - Medical & Elder Services

Health New Zealand | Te Whatu Ora; Whangarei; On-site; NZD 34,000 - 42,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an organized Administration Support to assist the Medical & Elder Services team in Whangārei. This varied role covers meetings coordination, agendas and minutes, roster support, CME administration, records and spreadsheets, and EA backup when required.

You will contribute to capital planning, business cases, service projects, and quality improvement initiatives, helping keep projects on track and delivering data reporting, analysis and dashboards.

Qualifications

• Organised and adaptable administrator with pride in high-standard support.
• Strong written and verbal communication; builds positive working relationships.
• Proficient with Microsoft Office suite (Word, Excel, Outlook, Teams).
• Current New Zealand driver's licence.

Responsibilities

• Coordinate meetings, agendas and minutes.
• Support rosters and CME administration.
• Maintain records and spreadsheets.
• Provide EA backup support when required.
• Contribute to capital planning and business cases.
• Support service projects and quality improvement initiatives.
• Assist with data reporting, analysis and dashboards.

Skills

Organisational skills

Time management

Analytical skills

Written communication

Verbal communication

Relationship building

NZ driver’s licence

Adaptability

Prioritisation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Administration Support - Medical & Elder Services

• Permanent, part-time role working 24-hours per week (0.6FTE), based in Whangārei
• Varied administration and project support role where no two days will be the same
• Join Medical & Elder Services and contribute to projects and improvements that support better healthcare delivery

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

In the role of Administration Support, you will provide a broad range of administrative and project support to the Medical & Elder Services team in Whangārei. This is a varied role where you will coordinate meetings, agendas and minutes, support rosters and CME administration, maintain records and spreadsheets, and provide EA backup support when required.

You will also have the opportunity to contribute beyond day-to-day administration, supporting capital planning, business cases and service projects, as well as quality improvement initiatives. You will help keep projects on track, identify opportunities to improve administrative processes and assist with data reporting, analysis and dashboards for the service.

Based in Whangārei, you will be part of Medical & Elder Services, working closely with the General Manager, Service Managers, Business Manager, Heads of Department and Team Leaders. You will be supporting a busy service where priorities can change quickly, making strong organisation, flexibility and teamwork key to success.

About you

You will be an organised and adaptable administrator who enjoys variety, works well with changing priorities and takes pride in providing a high standard of support. You will bring:

• Strong organisational and time management skills, with the ability to manage changing priorities and meet deadlines
• Proven analytical skills and accurate computer skills across Microsoft Office, including Word, Excel, Outlook and Teams
• A high standard of written and verbal communication and the ability to build positive working relationships
• A current New Zealand drivers licence
• Previous experience within health services and/or project management experience would be advantageous, though not essential

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: WHA01776

Location:

North Island - Northland - Whangarei

Job type:

Expertise:

Non-clinical - Administration - Administration