Experienced Office Administrator

Easy Earthworks Ltd; Te Kauwhata; On-site; NZD 45,000 - 58,000; Full time

Job summary

Easy Earthworks Ltd – Te Kauwhata, North Island is seeking an experienced office administrator to support day-to-day operations of a busy earthworks and construction company. The ideal candidate will be highly organised, able to work under pressure, and thrive in a fast-paced environment.

You will provide administration support to management and field staff, answer phones, manage emails, prepare quotations, schedule jobs, and assist with Xero-based accounts and project documentation.

Qualifications

• Minimum 3 years in an office administration role.
• Experience in earthworks, civil construction or building industry preferred.
• Proficient in Microsoft Office; Xero experience helpful.

Responsibilities

• Provide administration support to management and field staff.
• Answer phones and respond to customer enquiries professionally and promptly.
• Manage emails and ensure all correspondence is actioned in a timely manner.
• Prepare quotations and obtain management approval before submission.
• Schedule jobs and coordinate with customers, subcontractors and suppliers.
• Process purchase orders, invoices and accounts administration (Xero experience preferred).
• Maintain accurate job files and project documentation.
• Update claims and project information weekly for progress reports.
• Assist with health and safety documentation and compliance.
• Coordinate vehicle, plant and equipment servicing records.

Skills

Communication

Customer service

Organisation

Xero experience

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Easy Earthworks Ltd – Te Kauwhata, North Island

This is a key position supporting the day-to-day operations of a busy earthworks and construction company and ensuring projects run smoothly from the office. The ideal candidate will have previous experience in the construction industry, be highly organised, able to work under pressure, and thrive in a fast-paced environment.

Key responsibilities

• Provide administration support to management and field staff
• Answer phones and respond to customer enquiries professionally and promptly
• Manage emails and ensure all correspondence is actioned in a timely manner
• Prepare quotations and obtain management approval before submission
• Schedule jobs and coordinate with customers, subcontractors and suppliers
• Process purchase orders, invoices and accounts administration (Xero experience preferred)
• Maintain accurate job files and project documentation
• Update claims and project information weekly to ensure management has accurate progress reports
• Assist with health and safety documentation and compliance
• Coordinate vehicle, plant and equipment servicing records

About you

• Minimum 3 years' experience in an office administration role
• Previous experience within the earthworks, civil construction or building industry is highly desirable
• Excellent organisational and multitasking skills
• High level of accuracy and attention to detail
• Strong communication and customer service skills
• Ability to work independently and manage competing priorities
• Proficient in Microsoft Office (Word, Excel and Outlook)
• Experience using Xero or similar accounting software
• Knowledge of construction documentation, purchase orders, job costing or claims would be an advantage.