Administration Coordinator - Hawkes Bay (Part time)

Ihc-New-Zealand; Hawke's Bay; On-site; NZD 31,000 - 44,000; Part time

Job summary

IDEA Services in Hastings is seeking an Administration Coordinator for Hawke's Bay on a part-time basis. You will provide reception and detailed administrative support, including payroll processing, record management, reporting, and financial administration.

Based in our Hastings office, the role requires accuracy, organisation and the ability to handle multiple priorities. Ideal candidates will have strong customer service, clear communication, and proficiency with Microsoft Office; prior

Qualifications

• Excellent customer service and clear communication, both verbal and written
• Strong organisational skills and ability to manage multiple priorities
• Experience using Microsoft Office and Outlook for record keeping and reporting
• Ability to work as part of a team and independently
• You must already hold the right to work in New Zealand

Responsibilities

• Administrative support and general support to the management team
• Purchase order processing and accounts
• Record management, filing and archiving
• Ordering and sorting office supplies
• Reception duties and being a point of contact for staff and visitors to the office
• Answering phones and responding to general enquiries

Skills

Excellent customer service

Clear communication

Organisational skills

Multitasking

Right to work in NZ

Tools

Microsoft Office

Outlook

Job description

Administration Coordinator - Hawkes Bay (Part time)

• Based in our Hastings office
• Hourly rate of $27.39

About the role | Mō te tūnga

Our Hawkes Bay area team is seeking a friendly and organised Administration Coordinator to support both staff and visitors with general reception and administrative duties. As an Administration Coordinator, you will play a key role in supporting the day-to-day operations of the area by delivering efficient and responsive administrative support. This is a varied position that includes front desk coordination, payroll processing, maintaining staff and service user records, supporting training and reporting, and assisting with financial administration. This role is essential to ensuring smooth operations and high-quality service delivery.

Your key responsibilities will include:

• Administrative support and general support to the management team
• Purchase order processing and accounts
• Record management, filing and archiving
• Ordering and sorting office supplies
• Reception duties and being a point of contact for staff and visitors to the office
• Answering phones and responding to general enquiries

To succeed in this role, you will be highly organised, adaptable, and confident managing multiple priorities while maintaining a high level of accuracy.

• Excellent customer service skills and clear communication (verbal and written).
• A positive, can-do attitude and strong interpersonal skills.
• Strong attention to detail.
• Experience operating computer packages, including Microsoft Office and Outlook
• Confidence working with systems, records, and reporting processes
• A proactive approach and willingness to support a wide range of administrative functions
• The ability to work as part of a team and independently.
• You must already hold the right to work in New Zealand.

What's in it for you? | Nōu te rourou

• Work for a meaningful cause in a well-established not-for-profit organisation
• A varied and meaningful role where your work directly supports essential services
• The opportunity to be part of a supportive and collaborative team
• Ongoing learning and development opportunities
• A role where your organisational skills and initiative are highly valued
• A chance to contribute to continuous improvement and service quality

IDEA Services supports adults with intellectual disabilities to live in their own homes and enjoy life as part of their communities. We are New Zealand's largest provider of services to people with intellectual disabilities and their families. Our services are founded on IHC's utter commitment for people with intellectual disabilities to have a good life and to be valued contributors to and members of their own community.

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.

Reference # 41382