Administration Coordinator - Hawkes Bay (Part time)

IHC New Zealand; Hawke's Bay; On-site; NZD 31,000 - 44,000; Part time

Job summary

IDEA Services Hawke's Bay seeks an Administration Coordinator to support staff and visitors with reception and general administrative duties in Hastings. The role is part-time with three weekdays per week and an hourly rate of $27.39.

You will perform payroll processing, maintain staff and service user records, assist with training and reporting, and help with financial administration to ensure smooth operations and high-quality service delivery.

Qualifications

• Strong customer service abilities and clear communication.
• Excellent organisational skills with attention to detail.
• Experience with payroll processing and administrative systems.

Responsibilities

• Administrative support and general support to management.
• Purchase order processing and accounts as needed.
• Record management, filing and archiving.
• Ordering and sorting office supplies.
• Reception duties and being a point of contact for staff and visitors.
• Answering phones and responding to general enquiries.

Skills

Customer service

Organization

Communication

Payroll processing

Office software

Tools

Microsoft Office

Outlook

Job description

About the role | Mō te tūnga

Our Hawkes Bay area team is seeking a friendly and organised Administration Coordinator to support both staff and visitors with general reception and administrative duties. As an Administration Coordinator, you will play a key role in supporting the day-to-day operations of the area by delivering efficient and responsive administrative support. This is a varied position that includes front desk coordination, payroll processing, maintaining staff and service user records, supporting training and reporting, and assisting with financial administration. This role is essential to ensuring smooth operations and high-quality service delivery.

• Based in our Hastings office
• Part-time role - 3 weekdays per week
• Hourly rate of $27.39

Your Key Responsibilities Will Include

• Administrative support and general support to the management team
• Purchase order processing and accounts
• Record management, filing and archiving
• Ordering and sorting office supplies
• Reception duties and being a point of contact for staff and visitors to the office
• Answering phones and responding to general enquiries

What you will bring | Ngā pūmanawatanga ōu

To succeed in this role, you will be highly organised, adaptable, and confident managing multiple priorities while maintaining a high level of accuracy.

• Excellent customer service skills and clear communication (verbal and written).
• A positive, can-do attitude and strong interpersonal skills.
• Strong attention to detail.
• Experience operating computer packages, including Microsoft Office and Outlook
• Confidence working with systems, records, and reporting processes
• A proactive approach and willingness to support a wide range of administrative functions
• The ability to work as part of a team and independently.
• You must already hold the right to work in New Zealand.

What's in it for you? | Nōu te rourou

• Work for a meaningful cause in a well-established not-for-profit organisation
• A varied and meaningful role where your work directly supports essential services
• The opportunity to be part of a supportive and collaborative team
• Ongoing learning and development opportunities
• A role where your organisational skills and initiative are highly valued
• A chance to contribute to continuous improvement and service quality

About us (IDEA Services) | Mō mātou

IDEA Services supports adults with intellectual disabilities to live in their own homes and enjoy life as part of their communities. We are New Zealand's largest provider of services to people with intellectual disabilities and their families. Our services are founded on IHC's utter commitment for people with intellectual disabilities to have a good life and to be valued contributors to and members of their own community.

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.