Administration Coordinator

Hutt City Council; New Zealand; On-site; NZD 60,000 - 70,000; Full time

Benefits offered by this job

Free entry to our swimming pools

Discounted premiums/memberships

Job summary

Hutt City Council is seeking an Administration Coordinator to join our Operations Support team for a 6-month fixed-term, full-time role based at War Memorial Library in Lower Hutt. You will provide essential business and operational coordination and administrative support to ensure services benefit our communities.

Key duties include coordinating community hall bookings, cemetery and community funding administration, PO processing, and delivering timely data reports on facility usage and

Qualifications

• Minimum of three years' experience in fast-paced administration or office support.
• Strong Microsoft Office skills, especially SharePoint and Excel.
• Experience with TechOne is an advantage.
• Excellent written and verbal communication with sound judgement and confidentiality.
• Ability to manage competing priorities and build relationships.
• Current full driver’s licence.

Responsibilities

• Administration & coordination: Support day-to-day operations including community hall bookings, documentation, and internal communications.
• Community services support: Assist with cemetery bookings and administration of community funding rounds.
• Financial administration: Raise and receipting purchase orders, ensure timely and accurate payments, and support adherence to processes.
• Data & reporting: Provide reporting and trend analysis on business activity, including facility usage, programmes, revenue, and community engagement.

Skills

Microsoft Office

SharePoint

Excel

TechOne

Tools

SharePoint

Excel

TechOne

Job description

About the role

Join our dedicated Operations Support team at Hutt City Council as an Administration Coordinator. This full-time, 6-month fixed-term role, based at War Memorial Library in Lower Hutt offers you the chance to make a real difference in our community. You'll be at the heart of our operations, providing essential business and operational coordination and administrative support, to ensure the successful delivery of services that benefit our communities.

What you’ll do

Administration & coordination: Support day-to-day operations including community hall bookings, documentation, and internal communications.

Community services support: Assist with cemetery bookings and administration of community funding rounds.

Financial administration: Raise and receipting purchase orders, ensure timely and accurate payments, and support adherence to processes.

Data & reporting: Provide reporting and trend analysis on business activity, including facility usage, programmes, revenue, and community engagement.

About you

We’re looking for a proactive, adaptable and organised individual who can confidently manage competing priorities.

• A minimum of three years’ experience in a fast-paced administration and/or office support
• Strong Microsoft Office skills (particularly SharePoint and Excel); experience with TechOne is an advantage
• Excellent written and verbal communication skills, with sound judgement and the ability to maintain confidentiality
• Strong relationship-building skills with internal and external stakeholders
• The ability to communicate sensitively, particularly when supporting cemetery-related enquiries
• A current full driver’s licence

What we offer

• A chance to make a real difference in our community
• A positive and inclusive team environment
• Development and wellbeing support
• Free entry to our swimming pools and discounted premiums/memberships

Applications close Thursday 5 November 2026. We reserve the right to withdraw the job advertisement at any time.

Kia noho mai tēnei tāone hei pou herenga waka, hei pou herenga kaupapa, hei wāhi whai hua ki hōna iwi.

About Hutt City Council

At Hutt City Council our vision is to build a connected, resilient and inclusive city where all of our people thrive. He aha te mea nui o te ao? He tangata, he tangata, he tangata. It is the people, it is the people, it is the people. Working here is truly rewarding, knowing across all our roles, we're making a genuine difference to Te Awa Kairangi ki Tai Lower Hutt. We're a team of leaders, planners, connectors and creators designing our future alongside our communities. Tūhono mai. Come join us!