Administration Coordinator

Hutt City Council; Lower Hutt; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Free entry to swimming pools

Discounted gym memberships

Job summary

Hutt City Council is seeking an Administration Coordinator to join the Operations Support team. Based at War Memorial Library, Lower Hutt, this full-time, 6-month fixed-term role focuses on coordinating operations and providing administrative support to ensure smooth service delivery to our communities.

You will manage bookings, procurement, reporting, and communications while working closely with staff and the public.

Qualifications

• Three years’ experience in fast-paced administration or office support.
• Strong Microsoft Office skills, with SharePoint and Excel emphasis.
• Experience with TechOne is an advantage.

Responsibilities

• Support day-to-day operations including community hall bookings, documentation, and internal communications.
• Assist with cemetery bookings and administration of community funding rounds.
• Raise and receipting purchase orders and ensure timely payments following processes.
• Provide reporting and trend analysis on facility usage, programmes, revenue and engagement.

Skills

MS Office

SharePoint

Excel

Communication

Confidentiality

Relationship building

Driver's licence

Tools

TechOne

Job description

We are a small team, supporting a vibrant, diverse and purposeful organisation. You will join a team who are responsible for the administration and operations of our hubs, libraries and community halls, parks and reserves, and cemetery bookings - supporting our staff on the frontline to deliver exceptional services to our communities.About the roleJoin our dedicated Operations Support team at Hutt City Council as an Administration Coordinator. This full-time, 6-month fixed-term role, based at War Memorial Library in Lower Hutt offers you the chance to make a real difference in our community. You'll be at the heart of our operations, providing essential business and operational coordination and administrative support, to ensure the successful delivery of services that benefit our communities.What you’ll doAdministration & coordination: Support day-to-day operations including community hall bookings, documentation, and internal communicationsCommunity services support: Assist with cemetery bookings and administration of community funding roundsFinancial administration: Raise and receipting purchase orders, ensure timely and accurate payments, and support adherence to processesData & reporting: Provide reporting and trend analysis on business activity, including facility usage, programmes, revenue, and community engagementView the job description for this role here .About youWe’re looking for a proactive, adaptable and organised individual who can confidently manage competing priorities. You will bring:A minimum of three years’ experience in a fast-paced administration and/or office supportStrong Microsoft Office skills (particularly SharePoint and Excel); experience with TechOne is an advantageExcellent written and verbal communication skills, with sound judgement and the ability to maintain confidentialityStrong relationship-building skills with internal and external stakeholdersThe ability to communicate sensitively, particularly when supporting cemetery-related enquiriesA current full driver’s licenceWhat we offerA chance to make a real difference in our communityA positive and inclusive team environmentDevelopment and wellbeing supportFree entry to our swimming pools and discounted premiums/membershipsApplications close Thursday 5 November 2026.Please note we may review applications before the closing date and encourage you to apply as soon as possible. We reserve the right to withdraw the job advertisement at any time.