People and Office Coordinator

ROOMSKETCHER AS; Bærum; On-site; NOK 650,000 - 750,000; Full time

Benefits offered by this job

Canteen at office

Social events

Job summary

RoomSketcher, a Norwegian SaaS company with an international team, is seeking a People and Office Coordinator to ensure day-to-day operations run smoothly and staff are well supported. The role combines HR support, office administration, finance coordination, and practical team backing, with onboarding, invoicing, travel bookings, and system updates as key tasks.

If you enjoy creating structure and helping others, this is for you.

Qualifications

• Ideally 2-3 years of experience in HR administration, office coordination, or similar
• Fluent in English, and Norwegian at B2 level or higher
• Comfortable with IT systems and administrative tools
• Experience with Simployer, Deel, or PowerOffice is a plus
• Varied role with ownership across HR, administration, and finance
• Office in Lysaker with a canteen
• Social events including after-work activities, summer and Christmas parties

Responsibilities

• Supporting onboarding, offboarding, recruitment administration, and employee documentation
• Keeping HR information, routines, and systems up to date
• Helping with invoices, expenses, subscriptions, and accounting coordination
• Taking care of the office and helping create a great place to work
• Coordinating travel, employee logistics, and other practical administrative tasks
• Following up on regular administrative tasks and looking for ways to simplify them

Skills

HR administration

Office coordination

Finance coordination

Fluent English

Norwegian B2+

IT literacy

Simployer

Deel

PowerOffice

Tools

Simployer

Deel

PowerOffice

Job description

Coordinate HR support, office administration, finance coordination, and practical team support.

• Ideally 2-3 years of experience in HR administration, office coordination, or similar
• Fluent in English, and Norwegian at B2 level or higher
• Comfortable with IT systems and administrative tools
• Experience with Simployer, Deel, or PowerOffice is a plus
• Varied role with ownership across HR, administration, and finance
• Office in Lysaker with a canteen
• Social events including after-work activities, summer and Christmas parties

Do you enjoy supporting others and making things run smoothly?

At RoomSketcher, we build one of the world’s most popular online floor plan tools, used by millions of people in more than 170 countries. We’re a Norwegian SaaS company with an international team, and we are passionate about creating seamless experiences for our users and our employees.

As a People and Office Coordinator, you will play a crucial role in ensuring that our day-to-day operations run smoothly and our people are well supported. Do you enjoy creating structure, supporting people, and making everyday work run smoothly? Then this could be the role for you.

This is a varied role combining HR support, office administration, finance coordination, and practical support for our team. One day you might be preparing onboarding for a new colleague; the next you could be helping with an invoice, booking travel, updating employee information in our HR system, or making sure an administrative process runs smoothly.

What you’ll get at RoomSketcher

A varied role with real ownership. You’ll work across HR, administration, finance, and employee support, with plenty of opportunity to take responsibility for your own areas.

An international environment. You’ll work with colleagues across countries and functions in a friendly, collaborative company.

The opportunity to improve how we work. We value people who spot better ways of doing things and help turn them into simple, efficient processes.

A strong team culture. We value trust, helpfulness, ownership, and creating a workplace where people enjoy working together.

A social workplace in Lysaker. Our office is just a 10-minute train ride outside Oslo, has a great canteen, and we enjoy spending time together - from informal after-work activities to summer and Christmas parties.

What you’ll do

You’ll help make sure our employee and administrative processes are well organized and followed up. You’ll work independently on many of your tasks while staying closely connected with the VP of Operations.

Your responsibilities will include:

• Supporting onboarding, offboarding, recruitment administration, and employee documentation
• Keeping HR information, routines, and systems up to date
• Helping with invoices, expenses, subscriptions, and accounting coordination
• Taking care of the office and helping create a great place to work
• Coordinating travel, employee logistics, and other practical administrative tasks
• Following up on regular administrative tasks and looking for ways to simplify them

Who we’re looking for

You enjoy helping people and creating order behind the scenes. You’re comfortable having several different responsibilities and like being the person others can rely on when something needs to be organized or followed up.

You are:

Friendly and service-minded - you enjoy supporting colleagues and managers

Structured and reliable - you keep track of details and follow things through

Proactive and independent - you notice what needs to happen and take action

Comfortable with numbers and systems - you are IT-savvy and enjoy working with administrative tools and processes

Careful and trustworthy - especially when handling employee and financial information

Fluent in English, written and spoken, with Norwegian at B2 level or higher

You may have experience from HR administration, office coordination, people operations, general administration, or a similar role. Ideally, you have 2-3 years of relevant work experience and are comfortable taking ownership of administrative processes. Experience with systems such as Simployer, Deel, PowerOffice, or similar tools is a plus.

• Strukturere

The story of the Norwegian company RoomSketcher is a success story with an international dimension. As the name suggests, the company offers an online floor-planning tool that lets users sketch floor plans, add furniture, and visualize room layouts and home projects in 3D. The service has resonated with users in over 170 countries so far, and more than ten million projects have been created using RoomSketcher's home planner. We are an innovative software company with lots of talented, fun people working here.

SV

Sarah Voit

VP of Operations

41 84 62 54