Administrasjonskoordinator

IKM Consultants AS; Haugesund; On-site; NOK 420,000 - 540,000; Full time

Job summary

IKM Consultants AS in Haugesund seeks an administrative professional to support weekly and monthly reporting, document control, and SAP/Proarc tasks in a project environment.

The role requires a relevant bachelor’s degree or equivalent experience, strong IT skills (especially Excel), and a structured, proactive work style. You will collaborate across teams to maintain accurate records and up-to-date organizational charts.

Qualifications

• A relevant bachelor's degree; extensive relevant experience can compensate for a lack of formal education.
• Proven experience in similar administrative roles within a project environment.
• Strong IT skills, particularly with Microsoft Excel.
• A structured, accurate, and methodical approach to work.
• Ability to thrive in a fast-paced environment with frequent changes.
• Excellent collaboration and communication skills.
• Experience with SAP is desirable.
• Familiarity with Proarc is an advantage.

Responsibilities

• Manage weekly reports, including reminders and distribution.
• Prepare and handle monthly reports.
• Manage outgoing and incoming correspondence, including archiving in Proarc.
• Order catering and refreshments for meetings.
• Update staffing information in our systems (mobilization, workload changes, demobilization).
• Administer access rights for systems like Teams groups.
• Maintain and update correspondence logs.
• Keep organizational charts and office maps up to date.
• Register third parties in SAP.

Skills

Excel

Collaboration

Communication

Structured work

Adaptability

IT proficiency

Education

Bachelor's degree or equivalent

Tools

SAP

Proarc

Job description

• Manage weekly reports, including reminders and distribution.
• Prepare and handle monthly reports.
• Manage outgoing and incoming correspondence, including archiving in Proarc.
• Order catering and refreshments for meetings.
• Update staffing information in our systems (mobilization, workload changes, demobilization).
• Administer access rights for systems like Teams groups.
• Maintain and update correspondence logs.
• Keep organizational charts and office maps up to date.
• Register third parties in SAP.

Required expertise

• A relevant bachelor's degree; extensive relevant experience can compensate for a lack of formal education.
• Proven experience in similar administrative roles within a project environment.
• Strong IT skills, particularly with Microsoft Excel.
• A structured, accurate, and methodical approach to work.
• Ability to thrive in a fast-paced environment with frequent changes.
• Excellent collaboration and communication skills.
• Experience with SAP is desirable.
• Familiarity with Proarc is an advantage.

Language: Norwegian and English
Location: Haugesund
Work schedule: Full-time
Duration: This is a temporary assignment from September 14, 2026, to May 31, 2028.