Strategic Executive Assistant & Delivery Partner

United States Digital Space LLC; Amsterdam; Hybrid; EUR 50,000 - 80,000; Full time

Benefits offered by this job

Bonuses

Equity

In-office presence

Job summary

United States Digital Space LLC is seeking an Executive Assistant Business Partner to work closely with Delivery leadership, handling complex calendars, travel, and expense management while acting as a strategic partner to drive priorities.

You will coordinate meetings across a global, matrixed organization, plan events, and help optimize operations. The role requires exceptional organization, strong judgment, and the ability to thrive in ambiguity in a hybrid in-office setting.

Qualifications

• 6–8+ years of admin experience, including VP/Director support.
• Proven ability to manage overlapping priorities in a global matrix.
• Excellent Google Calendar proficiency and productivity tools.
• Experience in a tech company and AI-enabled efficiency a plus.
• Outstanding written and verbal communication with cross-stakeholder skills.
• Strong judgment, discretion, and integrity with confidential data.
• Bachelor's degree or equivalent practical experience.

Responsibilities

• Strategic calendar management and priority alignment.
• Meeting prep, notes, action items, and follow-up.
• Coordinate stakeholders across internal and external teams.
• Plan travel, visas, and expense reporting for leaders.
• Oversee projects, deadlines, and deliverables.
• Support operational initiatives and budget tracking.
• Plan team events, leadership summits, and all-hands meetings.
• Adapt support for hybrid and remote environments.

Skills

Executive presence

Strong communication

Organizational skills

Problem-solving

Independent work

Relationship building

Calendar management

Time zone coordination

Education

Bachelor's degree or equivalent practical experience

Tools

Google Calendar

AI tools

Job description

United States Digital Space LLC is seeking an Executive Assistant Business Partner to work closely with Delivery leadership, handling complex calendars, travel, and expense management while acting as a strategic partner to drive priorities.

You will coordinate meetings across a global, matrixed organization, plan events, and help optimize operations. The role requires exceptional organization, strong judgment, and the ability to thrive in ambiguity in a hybrid in-office setting.