Executive Assistant Business Partner II - EMEA Delivery

United States Digital Space LLC; Amsterdam; Hybrid; EUR 50,000 - 80,000; Full time

Benefits offered by this job

Bonuses

Equity

In-office presence

Job summary

United States Digital Space LLC is seeking an Executive Assistant Business Partner to work closely with Delivery leadership, handling complex calendars, travel, and expense management while acting as a strategic partner to drive priorities.

You will coordinate meetings across a global, matrixed organization, plan events, and help optimize operations. The role requires exceptional organization, strong judgment, and the ability to thrive in ambiguity in a hybrid in-office setting.

Qualifications

• 6–8+ years of admin experience, including VP/Director support.
• Proven ability to manage overlapping priorities in a global matrix.
• Excellent Google Calendar proficiency and productivity tools.
• Experience in a tech company and AI-enabled efficiency a plus.
• Outstanding written and verbal communication with cross-stakeholder skills.
• Strong judgment, discretion, and integrity with confidential data.
• Bachelor's degree or equivalent practical experience.

Responsibilities

• Strategic calendar management and priority alignment.
• Meeting prep, notes, action items, and follow-up.
• Coordinate stakeholders across internal and external teams.
• Plan travel, visas, and expense reporting for leaders.
• Oversee projects, deadlines, and deliverables.
• Support operational initiatives and budget tracking.
• Plan team events, leadership summits, and all-hands meetings.
• Adapt support for hybrid and remote environments.

Skills

Executive presence

Strong communication

Organizational skills

Problem-solving

Independent work

Relationship building

Calendar management

Time zone coordination

Education

Bachelor's degree or equivalent practical experience

Tools

Google Calendar

AI tools

Job description

About the Role

Executive Assistant Business Partners (EABPs) work closely with the company's leadership to provide sophisticated administrative and operational support, while acting as strategic partners who help drive business priorities and strengthen team collaboration and morale.

This role will support senior leaders within the Delivery team at the company and will be responsible for everything from complex calendaring, travel and event planning, to expense management and team operations. We are seeking someone who is exceptionally organized, highly motivated, and a strong problem-solver with sound judgment. The ideal candidate will demonstrate executive presence, outstanding communication skills, and a resourceful approach to building relationships across the company. This is a full-time position.

Do you anticipate the needs of your leaders before they arise? Do you thrive in high-ambiguity environments and take pride in creating structure and efficiency? Do you want to be part of an extraordinary EA community? If so, we encourage you to review the responsibilities below and apply.

Responsibilities

In this role, you will be instrumental in ensuring the seamless operation and maximum effectiveness of our Delivery leadership team. You will proactively manage administrative functions, anticipate needs, and provide high-level support that enables leaders to focus on strategic priorities.

• Strategic Calendar Management: Manage complex and ever-evolving calendars using Google Calendar. Exercise sound judgment in vetting and prioritizing requests, proactively recommending adjustments to optimize leaders' time and alignment with business priorities.
• Meeting Preparation & Leadership Support: Ensure leaders are fully prepared and punctual for all engagements. Contribute actively to leadership meetings by capturing comprehensive notes, tracking action items, and driving follow-up to ensure accountability and timely execution.
• Stakeholder Coordination: Coordinate meetings across multiple internal and external stakeholders, navigating competing priorities and complex scheduling demands within a global, matrixed environment.
• Travel & Expense Management: Seamlessly arrange domestic and international travel, including detailed itinerary drafting, visa processing, and timely expense report processing. You'll be the go-to for remote logistical support, ensuring smooth journeys for our leaders.
• Project & Task Oversight: Provide critical follow-up and reminders on project deadlines, action items, and deliverables, ensuring timely completion.
• Operational Excellence: Support key operational initiatives, including facility and space planning logistics, budget tracking, and team expense oversight. Identify opportunities to improve processes and enhance efficiency.
• Event Planning & Team Engagement: Lead the planning and execution of team gatherings, leadership summits, all-hands meetings, and BRs. Manage logistics, budgets, vendors, and communications end-to-end.
• Adaptable Support: Effectively support leaders in hybrid and remote environments, navigating conference room logistics, time zones, and shifting priorities.

Qualifications

We are seeking a highly experienced and exceptionally organized administrative professional with a proven track record of supporting senior leadership in dynamic environments. The ideal candidate demonstrates strong business acumen, executive presence, and the ability to operate independently with sound judgment.

• 6-8+ years of administrative experience, with at least 4 years directly supporting a VP-level leader (in any size business) or a Director-level leader (in a global organization).
• Proven ability to support multiple senior leaders with overlapping priorities in a complex, matrixed environment.
• Exceptional proficiency with Google Calendar and other productivity tools.
• Experience in a tech company environment is a strong plus, along with comfort in leveraging AI tools for efficiency.
• Outstanding communication skills with a demonstrated ability to build strong, collaborative relationships with both internal and external stakeholders.
• A keen ability to prioritize calendars effectively, making sound judgment calls and decisions in rapidly shifting priority environments.
• Demonstrated success working with efficiency and accuracy in a fast-paced, often changing environment.
• A proactive and resourceful approach, taking initiative and ownership over ambiguous tasks and situations with minimal oversight.
• Superior organizational skills with an unwavering attention to detail.
• Experience coordinating complex projects from start to finish.
• Familiarity with budget management & principles.
• Unquestionable integrity and ability to handle confidential information with discretion.
• Experience thriving in a complex, matrixed, and global organizational structure.
• A Bachelor's degree or equivalent practical experience.

Ready to Ride?

This isn't the kind of place where you follow a playbook - it's where you help write one. If you're driven by impact, energized by challenge, and ready to shape how the world moves - we'd love to hear from you.You may be eligible for bonuses, equity, and other compensation, as well as a range of benefits. Explore our benefits. Offices remain key to collaboration and the company's culture. Unless approved for full remote work, employees must spend at least 50% of their time in-office. Some roles, like those at greenlight hubs, require full-time in-office presence. Ask your Recruiter for details about this role's requirements.

the company is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.