Strategic Executive Assistant to Global Leaders

Digital Agency Jobs; Amsterdam; On-site; EUR 52,000 - 68,000; Full time

Benefits offered by this job

Premium healthcare

Grocery card for meals

Wi‑Fi/electricity reimbursements

English classes

Sportclub membership

Benefits platform access

Flexible vacation policy

Job summary

DEPT® is seeking a highly organized Executive Assistant to provide comprehensive administrative support to our regional executive team and assist with international coordination as needed.

The role requires exceptional communication, meticulous organization, and the ability to handle confidential information with discretion. You will manage calendars, coordinate meetings, and support regional events while reporting to the Americas Chief of Staff to the CEO.

Qualifications

• Strong written and verbal communication in English.
• Proven experience (between 4 and 5 years) as an executive assistant or similar role, preferably in a fast-paced professional services environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with a keen eye for detail.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong problem-solving skills and the ability to think critically and independently.
• Exceptional interpersonal skills, with the ability to build and maintain positive relationships with colleagues and external stakeholders.
• Proactive and self-motivated, with the ability to work independently and as part of a team

Responsibilities

• Manage 3-5 executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships
• Anticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed
• Support with coordinating and organizing regional events, offsites, and team-building activities
• Complete expense reports, when needed, for the executives supported
• Act as the point of contact for onsite meeting needs, including coordinating details for board meetings and ordering meals for executive meetings
• Provide backup support, when needed, to global management support team

Skills

Executive communication

Calendar management

Travel coordination

Discretion & professionalism

English proficiency

Job description

DEPT® is seeking a highly organized Executive Assistant to provide comprehensive administrative support to our regional executive team and assist with international coordination as needed.

The role requires exceptional communication, meticulous organization, and the ability to handle confidential information with discretion. You will manage calendars, coordinate meetings, and support regional events while reporting to the Americas Chief of Staff to the CEO.