Purchase Administrator (m/f/x)

DEKOM AG; Breda; On-site; EUR 42,000 - 54,000; Full time

Job summary

DEKOM AG in the Netherlands is seeking a Purchase Administrator to keep purchasing processes moving, ensuring hardware, support contracts and software licences are ordered, documented and available when projects need them. You will work closely with suppliers, Project Management, Finance and the wider Purchase & Supply Chain team.

You will place and follow up purchase orders, monitor delivery dates, reconcile invoices, maintain supplier contact, coordinate with Project Management, monitor

Qualifications

• Two to five years of relevant experience in purchasing, order administration, contract management or supply chain.
• Experience checking invoices against orders, deliveries and contracts.
• Experience with ERP, purchasing or order administration systems.
• Professional working proficiency in Dutch and English (CEFR B2 or higher).
• Strong numerical accuracy and proficiency with Excel and Outlook.

Responsibilities

• Place and follow up purchase orders for hardware, support contracts and licences.
• Monitor delivery dates and flag delays and deviations.
• Reconcile purchase invoices against orders, deliveries, contracts and licences using three-way matching.
• Maintain contact with suppliers about order status, pricing, delivery times and disputes.
• Coordinate with Project Management to align deliveries with project schedules.
• Monitor contract expiry dates and licence renewals.
• Process and file orders, confirmations, contracts and invoices.
• Identify discrepancies in price, quantity, delivery or contract terms and contribute to supplier evaluation.

Skills

Purchasing experience

Order administration

Contract management

Supply chain

Excel

Outlook

Numerical accuracy

Dutch proficiency

English proficiency

Education

HBO degree in purchasing/logistics or related

Tools

SAP

Exact

Microsoft Dynamics

ERP systems

Job description

What will I do?

As a Purchase Administrator at DEKOM, I keep purchasing processes moving and ensure that hardware, support contracts and software licences are ordered, documented and available when projects need them. I work closely with suppliers, Project Management, Finance and the wider Purchase & Supply Chain team.

• I place and follow up purchase orders for hardware, support contracts and licences.
• I monitor delivery dates and promptly flag or escalade delays and deviations.
• I reconcile purchase invoices against orders, deliveries, contracts and licences using three-way matching.
• I maintain regular contact with suppliers about order status, pricing, delivery times and disputes.
• I coordinate with Project Management to align deliveries with project schedules.
• I monitor contract expiry dates and licence renewals and highlight required actions in good time.
• I process and file orders, confirmations, contracts and invoices accurately.
• I identify discrepancies in price, quantity, delivery or contract terms and contribute to supplier evaluation and process improvement.

What do I have to bring? My skills and experience:

Must-have requirements

• MBO/HBO-level work and thinking ability, preferably in business administration, purchasing, logistics or a comparable area.
• Two to five years of relevant experience in purchasing, order administration, contract management or supply chain.
• Experience checking invoices against orders, deliveries and contracts.
• Experience with ERP, purchasing or order administration systems.
• Professional working proficiency in Dutch and English, both CEFR B2 or higher.
• Strong numerical accuracy and confidence using Microsoft 365, particularly Excel and Outlook.

Preferred qualifications

• An HBO bachelor's degree or formal training in purchasing, logistics, supply chain or business administration.
• Experience with SAP, Exact, Microsoft Dynamics or a comparable platform.
• Experience purchasing IT or audiovisual hardware, software licences or support contracts.
• Knowledge of technology distribution, systems integration or project-based environments.
• An additional European language.

I work accurately, maintain clear administrative records and keep oversight of multiple orders, contracts and deadlines. I communicate professionally with suppliers and internal stakeholders, follow up persistently and take ownership of resolving discrepancies and delivery issues.

Working at DEKOM - How do I work?

At DEKOM, technology and collaboration go hand in hand. Our "stay human" culture means working professionally while remaining approachable, supportive and open. I take ownership of my work, communicate clearly and collaborate closely with colleagues across teams.

What I can expect:

• A collaborative international team with flat hierarchies and short decision-making processes.
• A high level of trust, personal responsibility and room to organise my work.
• Open communication and close cooperation across departments and disciplines.
• Opportunities to contribute ideas and help improve processes, standards and ways of working.
• A future-oriented working environment focused on communication, collaboration and workplace technology.
• Development opportunities in purchasing, supply chain, contract and licence management, procurement coordination or ERP and process specialisation.