Office Operations & Onboarding Specialist

Jobtailor; Utrecht; On-site; EUR 38,000 - 52,000; Full time

Job summary

Jobtailor in the Netherlands seeks an organized Office Manager to support daily operations, vendor relations, and onboarding. You will coordinate meetings, manage materials, and assist with relocations for new hires, ensuring smooth office functioning in a bilingual Dutch/English environment.

Responsibilities include coordinating interviews, maintaining candidate records, and assisting with hiring initiatives, while ensuring compliance and efficient administrative workflows.

Qualifications

• Bachelor’s degree in Business/Public Administration, Finance/Accounting, Management, Education, Social Sciences, or related field or equivalent experience.
• Fluent in Dutch and English (C1/C2).
• Experience with Microsoft Office and corporate office administration.
• Strong organizational and multitasking abilities.

Responsibilities

• Support all office employees with resources needed to work efficiently.
• Organize administrative and project tasks for the FAST Project Manager; schedule meetings, take notes, compile minutes.
• Assist with testing/training materials, printing, and document collation.
• Oversee vendor relationships and payments; liaise with financial departments.
• Support new hires with relocation, housing suggestions, and residency permits.
• Coordinate local recruiting: interviews, candidate records, and hiring initiatives.
• Maintain relocation records, office guidelines, access/clearance expiry dates, and team contacts.
• Assist HR with local compliance and onboarding.

Skills

Microsoft Office

Organizational Skills

Written Communication

Verbal Communication

Interpersonal Skills

Team Collaboration

Adaptability

Multi-tasking

Travel Flexibility

Education

Bachelor's Degree in Business Administration

Public Administration Degree

Equivalent Experience

Tools

Microsoft Office

Job description

Jobtailor in the Netherlands seeks an organized Office Manager to support daily operations, vendor relations, and onboarding. You will coordinate meetings, manage materials, and assist with relocations for new hires, ensuring smooth office functioning in a bilingual Dutch/English environment.

Responsibilities include coordinating interviews, maintaining candidate records, and assisting with hiring initiatives, while ensuring compliance and efficient administrative workflows.