Office Manager (Amsterdam, Rotterdam, Antwerp)

The Peninsular and Oriental Steam Navigation Company; Amsterdam; On-site; EUR 42,000 - 54,000; Full time

Job summary

The Peninsular and Oceanic Steam Navigation Company is seeking an Office Manager to oversee offices in Rotterdam, Amsterdam, and Antwerp, ensuring professional, safe and fully operational environments for staff and visitors. You will coordinate onboarding, workspace setup, IT equipment, and access control.

You will partner with HR, IT, Finance, and external partners to manage procurement, travel, and events, driving a positive employee experience and consistent service across Benelux locations.

Qualifications

• Experience in office management, facilities, or admin with ability to oversee multiple locations.
• Strong communication in Dutch and English, written and spoken.
• Proactive, solution-focused with excellent organizational skills.
• Familiarity with business systems; SAP knowledge is a plus or willingness to learn.
• Experience coordinating vendors, onboarding, and events across multiple sites.

Responsibilities

• Ensure DP World offices in Rotterdam, Amsterdam, and Antwerp remain professional, safe, and fully operational.
• Manage relationships with landlords, facilities providers, cleaning services, catering partners, maintenance suppliers, telecom providers, security vendors, and other workplace partners.
• Coordinate office services, workspace allocation, meeting facilities, office supplies, catering, and day-to-day operations.
• Support onboarding by arranging workspace setup, building access, badges, IT equipment, and readiness.
• Partner with HR and managers to support onboarding/offboarding and asset management.
• Coordinate procurement and deployment of laptops, monitors, devices, printers, and office accessories.
• Liaise with IT support to ensure timely issue resolution and positive employee experience.
• Manage office purchasing, supplier invoices, requisitions, and expense tracking while supporting budget monitoring.
• Organize business travel arrangements including flights, accommodation, transport, and visitor hospitality.
• Coordinate meeting rooms, training facilities, catering, and events across all hubs.
• Plan and deliver employee engagement initiatives and company events including seasonal celebrations.
• Act as trusted contact for employees and visitors, providing admin support and contributing to workplace improvements.

Skills

Office management

Facilities coordination

Stakeholder management

Dutch & English bilingual

Vendor management

Event coordination

Microsoft Office

SAP familiarity

Tools

SAP

Microsoft Office

Job description

About the role

Hospitality, service excellence, and organization are at the heart of this role. As Office Manager, you will help create a welcoming, safe, and efficient workplace experience across DP World's hub locations in Rotterdam, Amsterdam, and Antwerp.

Working closely with local teams, international managers, HR, IT, Finance, and external partners, you will be the central point of contact for office operations, facilities, workplace services, onboarding logistics, travel coordination, and employee events. Your work will directly support employees and visitors, helping to ensure that every office location runs smoothly and consistently.

This is a varied role where no two days are the same. You will have the opportunity to take ownership, build strong relationships with a wide range of stakeholders, and contribute to a positive employee experience across the Benelux region.

How you will contribute

• Ensure DP World offices in Rotterdam, Amsterdam, and Antwerp remain professional, safe, well-maintained, and fully operational.
• Manage relationships with landlords, facilities providers, cleaning services, catering partners, maintenance suppliers, telecom providers, security vendors, and other workplace service partners.
• Coordinate office services, workspace allocation, meeting facilities, office supplies, catering, and day-to-day workplace operations.
• Support new hire onboarding by arranging workspace setup, building access, access badges, IT equipment, and workplace readiness.
• Partner with HR and hiring managers to support onboarding and offboarding activities, including company asset management.
• Coordinate procurement and deployment of workplace equipment, including laptops, monitors, mobile devices, printers, and office accessories.
• Liaise with internal and external IT support teams to help ensure timely issue resolution and a positive employee experience.
• Manage office-related purchasing, supplier invoices, requisitions, and expense tracking while supporting budget monitoring and cost efficiency initiatives.
• Organize business travel arrangements, including flights, accommodation, local transportation, and visitor hospitality requirements.
• Coordinate meeting rooms, training facilities, catering, and event logistics across all hub locations.
• Plan and deliver employee engagement initiatives and company events, including seasonal celebrations, team activities, networking events, recognition programs, and community gatherings.
• Act as a trusted point of contact for employees and visitors, providing administrative support and contributing to workplace improvement projects.

What you will bring

• Experience in office management, workplace experience, facilities management, administration, or a related field, with the ability to coordinate multiple priorities across different locations.
• Strong communication skills in Dutch and English, both written and spoken.
• Excellent organizational and stakeholder management skills, with a proactive and solution-focused approach.
• Proficiency in Microsoft Office applications and confidence working with business systems; experience with SAP is welcome, or willingness to learn through internal training.
• Experience managing multiple office locations, coordinating employee onboarding activities, supplier relationships, procurement processes, or corporate events.