Benelux Office Experience Manager

The Peninsular and Oriental Steam Navigation Company; Amsterdam; On-site; EUR 42,000 - 54,000; Full time

Job summary

The Peninsular and Oceanic Steam Navigation Company is seeking an Office Manager to oversee offices in Rotterdam, Amsterdam, and Antwerp, ensuring professional, safe and fully operational environments for staff and visitors. You will coordinate onboarding, workspace setup, IT equipment, and access control.

You will partner with HR, IT, Finance, and external partners to manage procurement, travel, and events, driving a positive employee experience and consistent service across Benelux locations.

Qualifications

• Experience in office management, facilities, or admin with ability to oversee multiple locations.
• Strong communication in Dutch and English, written and spoken.
• Proactive, solution-focused with excellent organizational skills.
• Familiarity with business systems; SAP knowledge is a plus or willingness to learn.
• Experience coordinating vendors, onboarding, and events across multiple sites.

Responsibilities

• Ensure DP World offices in Rotterdam, Amsterdam, and Antwerp remain professional, safe, and fully operational.
• Manage relationships with landlords, facilities providers, cleaning services, catering partners, maintenance suppliers, telecom providers, security vendors, and other workplace partners.
• Coordinate office services, workspace allocation, meeting facilities, office supplies, catering, and day-to-day operations.
• Support onboarding by arranging workspace setup, building access, badges, IT equipment, and readiness.
• Partner with HR and managers to support onboarding/offboarding and asset management.
• Coordinate procurement and deployment of laptops, monitors, devices, printers, and office accessories.
• Liaise with IT support to ensure timely issue resolution and positive employee experience.
• Manage office purchasing, supplier invoices, requisitions, and expense tracking while supporting budget monitoring.
• Organize business travel arrangements including flights, accommodation, transport, and visitor hospitality.
• Coordinate meeting rooms, training facilities, catering, and events across all hubs.
• Plan and deliver employee engagement initiatives and company events including seasonal celebrations.
• Act as trusted contact for employees and visitors, providing admin support and contributing to workplace improvements.

Skills

Office management

Facilities coordination

Stakeholder management

Dutch & English bilingual

Vendor management

Event coordination

Microsoft Office

SAP familiarity

Tools

SAP

Microsoft Office

Job description

The Peninsular and Oceanic Steam Navigation Company is seeking an Office Manager to oversee offices in Rotterdam, Amsterdam, and Antwerp, ensuring professional, safe and fully operational environments for staff and visitors. You will coordinate onboarding, workspace setup, IT equipment, and access control.

You will partner with HR, IT, Finance, and external partners to manage procurement, travel, and events, driving a positive employee experience and consistent service across Benelux locations.