Hybrid Office & Finance Admin Specialist

Alfa Laval; Rotterdam; Hybrid; EUR 26,000 - 42,000; Part time

Benefits offered by this job

Flexible working hours

Work from home option

International working environment

Company fitness plan

Job summary

Alfa Laval in Rotterdam seeks an organized administrative coordinator to handle financial administration and day-to-day operations. You will switch between accounts payable/receivable tasks, memos, and coordinating transports with the Project Manager, while maintaining a well-organised office environment.

You will work under the Financial Controller and contribute to month-end closing, supplier liaison, and onboarding of new colleagues in a diverse, international setting.

Qualifications

• Experience with financial administration and an accounting system.
• MBO+ / HBO level in administration, finance or business operations.
• Strong command of the English language.
• Hands-on, proactive mentality with a strong sense of structure.
• Ability to work independently while staying approachable and communicative.

Responsibilities

• Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls.
• Manage purchasing administration, liaise with suppliers, and coordinate purchasing and transports with the Project Manager.
• Take care of facility matters — orders, post, transport, maintenance and office supplies — and ensure a pleasant, well-organised working environment.
• Maintain contact with the landlord, IT supplier and other service providers.
• Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes.
• Coordinate meetings, trainings, conferences and hospitality arrangements in collaboration with departments.
• Support onboarding of new colleagues — workspace, keys, materials — and signal where processes can be improved.

Skills

Accounts payable

Accounts receivable

Financial administration

Office coordination

English proficiency

Independent work

Organizational skills

Education

MBO+ / HBO education

Tools

Accounting software

Job description

Alfa Laval in Rotterdam seeks an organized administrative coordinator to handle financial administration and day-to-day operations. You will switch between accounts payable/receivable tasks, memos, and coordinating transports with the Project Manager, while maintaining a well-organised office environment.

You will work under the Financial Controller and contribute to month-end closing, supplier liaison, and onboarding of new colleagues in a diverse, international setting.