Office Support & Administration

Alfa Laval; Rotterdam; Hybrid; EUR 26,000 - 42,000; Part time

Benefits offered by this job

Flexible working hours

Work from home option

International working environment

Company fitness plan

Job summary

Alfa Laval in Rotterdam seeks an organized administrative coordinator to handle financial administration and day-to-day operations. You will switch between accounts payable/receivable tasks, memos, and coordinating transports with the Project Manager, while maintaining a well-organised office environment.

You will work under the Financial Controller and contribute to month-end closing, supplier liaison, and onboarding of new colleagues in a diverse, international setting.

Qualifications

• Experience with financial administration and an accounting system.
• MBO+ / HBO level in administration, finance or business operations.
• Strong command of the English language.
• Hands-on, proactive mentality with a strong sense of structure.
• Ability to work independently while staying approachable and communicative.

Responsibilities

• Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls.
• Manage purchasing administration, liaise with suppliers, and coordinate purchasing and transports with the Project Manager.
• Take care of facility matters — orders, post, transport, maintenance and office supplies — and ensure a pleasant, well-organised working environment.
• Maintain contact with the landlord, IT supplier and other service providers.
• Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes.
• Coordinate meetings, trainings, conferences and hospitality arrangements in collaboration with departments.
• Support onboarding of new colleagues — workspace, keys, materials — and signal where processes can be improved.

Skills

Accounts payable

Accounts receivable

Financial administration

Office coordination

English proficiency

Independent work

Organizational skills

Education

MBO+ / HBO education

Tools

Accounting software

Job description

About the job

You are the connecting force in our Rotterdam office -keeping the financial administration accurate and the day-to-day operations running smoothly. You'll work closely with the Financial Controller and the Project Manager, switching naturally between an accounts payable run in the morning and arranging a transport in the afternoon.

• Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls

• Manage the purchasing administration, maintain contact with suppliers, and coordinate purchasing and transports together with the Project Manager

• Take care of facility matters — orders, post, transport, maintenance and office supplies — and ensure a pleasant, well-organised working environment

• Maintain contact with the landlord, IT supplier and other service providers

• Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes

• Co-ordinate meetings, training programs, conferences and hospitality arrangements in collaboration with the respective departments

• Support the onboarding of new colleagues — workspace, keys, materials — and signal where administrative or office processes can be improved

Who you are

Organisation is in your DNA. You enjoy creating structure, anticipating what colleagues need before they ask, and switching fluently between administrative precision and hands-on coordination. Further, you have:

• MBO+ / HBO working and thinking level in administration, finance or business operations

• Experience with financial administration and an accounting system

• Strong command of the English language(our working environment is international)

• A hands-on, proactive mentality with a strong sense of structure

• The ability to work independently while staying approachable and communicative

Whatwe offer

You'll join a diverse team of technical and commercial colleagues working on technology that contributes to a cleaner maritime industry. The job benefits include:

• A one-year contract for 24 hours per week

• 24 vacation days as well as 13 ADV days for a fulltime position

• A company fitness plan where you can get a discount in over 3,000 sporting venues in the Netherlands

• Flexible working hours, as well as the possibility to work from home

• An international working environment within a 140-year-old company that still operates with a start-up mindset

Do you want to be a part of Alfa Laval?

Are you curious? Not ready to apply yet? Please contact us for more information or other career opportunities at Alfa Laval Rotterdam.

Rachid L’Bouny

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