Office Support & Administration

Alfalaval; Netherlands; Hybrid; EUR 19,000 - 28,000; Part time

Benefits offered by this job

One-year contract for 24 hours per​ wk

24 vacation days and 13 ADV days

Company fitness plan with discounts at

Flexible working hours and work from "

Job summary

Alfa Laval Rotterdam is seeking a proactive office & finance administrator to keep daily operations running smoothly. You will switch between accounts payable in the morning and arranging transports in the afternoon, while supporting the Financial Controller and Project Manager.

You will manage purchasing administration, supplier contacts, facilities, and office records, coordinating with various departments.

Qualifications

• Organisational skills with the ability to structure and coordinate administrative tasks.
• Experience in financial administration and using an accounting system.
• Excellent command of English in an international environment.
• Hands-on, proactive mentality with a strong sense of structure.
• Ability to work independently while staying approachable and communicative.

Responsibilities

• Handle accounts payable and accounts receivable routines.
• Prepare memos, bank payments, and assist month-end closing.
• Coordinate purchasing and transports with the Project Manager.
• Manage facilities: orders, post, transport, maintenance and office supplies.
• Set up and maintain office files and prepare communications and meeting minutes.
• Coordinate meetings, trainings, conferences and hospitality arrangements.
• Assist onboarding of new colleagues and streamline administrative processes.

Skills

MBO/HBO level

Financial administration

Accounting system

English language

Independent & proactive

Education

MBO+/HBO degree in administration/finance

Tools

Accounting software

Job description

About the job

You are the connecting force in our Rotterdam office - keeping the financial administration accurate and the day-to-day operations running smoothly. You'll work closely with the Financial Controller and the Project Manager, switching naturally between an accounts payable run in the morning and arranging a transport in the afternoon.

Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls.

Manage the purchasing administration, maintain contact with suppliers, and coordinate purchasing and transports together with the Project Manager.

Take care of facility matters - orders, post, transport, maintenance and office supplies - and ensure a pleasant, well-organised working environment.

Maintain contact with the landlord, IT supplier and other service providers.

Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes.

Co-ordinate meetings, training programs, conferences and hospitality arrangements in collaboration with the respective departments.

Support the onboarding of new colleagues - workspace, keys, materials - and signal where administrative or office processes can be improved.

Who you are

Organisationis in your DNA. You enjoy creating structure, anticipating what colleagues need before they ask, and switching fluently between administrative precision and hands‑on coordination. Further,you have:

• MBO+ / HBO working and thinking level in administration, finance or business operations


• Experiencewithfinancialadministration and an accounting system


• StrongcommandoftheEnglish language(our working environmentis international)


• Ahands‑on, proactivementalitieswithastrongsense of structure


• The abilitytoworkindependently while staying approachableandcommunicative

What we offer

You'lljoin a diverse team of technical and commercial colleagues working on technology that contributes to a cleaner maritime industry. The job benefitsinclude:

• Aone‑year contractfor 24hours per week


• 24vacation days as well as 13ADV days for a fulltime position


• Acompany fitness plan where you can get a discount in over 3,000 sporting venues in the Netherlands


• Flexible working hours, as well as the possibility to work fromhome


• An international working environmentwithina140‑year-oldcompany thatstill operates with a start‑up mindset

Do you want to be a part of AlfaLaval?

Rachid L'Bouny
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