Office Support & Administration

Alfa Laval Mid Europe GmbH; Rotterdam; Hybrid; EUR 27,000 - 36,000; Part time

Benefits offered by this job

1-year contract (24h)

24 vacation days + 13 ADV days

Fitness plan with 3,000+ venues

Flexible hours & work from home

International, start-up culture

Job summary

Alfa Laval Mid Europe GmbH in Rotterdam seeks an organised office administrator to keep financial administration accurate and day-to-day operations running smoothly. You’ll work with the Financial Controller and Project Manager, balancing accounts payable, purchasing, and facility tasks in a dynamic, international environment.

The role combines administrative precision with hands-on coordination, offering flexible hours, the possibility to work from home, and a one-year contract for 24 hours per

Qualifications

• MBO+ / HBO working and thinking level in administration, finance or business operations.
• Experience with financial administration and an accounting system.
• Strong command of the English language (international environment).
• Hands-on, proactive mentality with a strong sense of structure.
• Ability to work independently while staying approachable and communicative.

Responsibilities

• Process accounts payable and accounts receivable; prepare memos and bank payments.
• Support Financial Controller during month-end closing and financial controls.
• Manage purchasing administration; coordinate purchasing and transports with Project Manager.
• Take care of facility matters—orders, post, transport, maintenance and office supplies.
• Coordinate meetings, onboarding of new colleagues, and signal process improvements.

Skills

MBO+/HBO level in administration/finan

Financial administration experience

English language proficiency

Hands-on proactive mentality

Independent yet communicative

Education

MBO+/HBO level in administration/finance

Tools

Accounting system

Job description

About the job

You are the connecting force in our Rotterdam office - keeping the financial administration accurate and the day-to-day operations running smoothly. You'll work closely with the Financial Controller and the Project Manager, switching naturally between an accounts payable run in the morning and arranging a transport in the afternoon. Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls. Manage the purchasing administration, maintain contact with suppliers, and coordinate purchasing and transports together with the Project Manager. Take care of facility matters - orders, post, transport, maintenance and office supplies - and ensure a pleasant, well-organised working environment. Maintain contact with the landlord, IT supplier and other service providers. Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes. Co-ordinate meetings, training programs, conferences and hospitality arrangements in collaboration with the respective departments. Support the onboarding of new colleagues - workspace, keys, materials - and signal where administrative or office processes can be improved.

Who you are

Organisation is in your DNA. You enjoy creating structure, anticipating what colleagues need before they ask, and switching fluently between administrative precision and hands-on coordination. Further, you have:

• MBO+ / HBO working and thinking level in administration, finance or business operations
• Experience with financial administration and an accounting system
• Strong command of the English language (our working environment is international)
• A hands-on, proactive mentality with a strong sense of structure
• The ability to work independently while staying approachable and communicative

What we offer

You’ll join a diverse team of technical and commercial colleagues working on technology that contributes to a cleaner maritime industry. The job benefits include:

• A one-year contract for 24 hours per week
• 24 vacation days as well as 13 ADV days for a fulltime position
• A company fitness plan where you can get a discount in over 3,000 sporting venues in the Netherlands
• Flexible working hours, as well as the possibility to work from home
• An international working environment within a 140-year-old company that still operates with a start-up mindset

Rachid L'Bouny [e-mail] [phone]

Every day, we get opportunities to make a positive impact - on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too. Meet our dedicated people who always go the extra mile.