Executive Assistant Europe

Pro Assistance B.V.; Rotterdam; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Company pension scheme

Fully catered lunch

Health benefits

Access to Urban Sports Club

Mental well-being support

Job summary

A leading company in the chemical sector is seeking an Executive Assistant Europe to support the CEO and CFO. This role demands a proactive, service-oriented individual who can thrive in a fast-paced environment. Responsibilities include managing schedules, organizing travel, and liaising with clients. The ideal candidate will have strong communication skills in English and Dutch, with a minimum of five years of relevant experience. This position offers a competitive salary and benefits in a collaborative, international setting.

Qualifications

• Minimum 5 years relevant experience.
• Strong written and verbal skills in English.

Responsibilities

• Manage agendas and organize meetings.
• Coordinate and book all travel.
• Act as a first point of contact for correspondence.

Skills

English

Dutch

Education

Bachelor level

Tools

MS Office

Outlook

Job description

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Position and organization

We are looking for an Executive Assistant Europe for the CEO and CFO of an international company operating in the chemical sector. The company specializes in the distribution and production of specialty chemicals and ingredients for various industries.

The Executive Assistant is service-oriented, well-organized, and has a proactive attitude. You are able to work in a fast-paced environment where multitasking, collaboration, and communication are crucial for success. You can maintain an overview and know how to prioritize tasks effectively.

Balancing multiple responsibilities at once is something you enjoy, and you can quickly shift focus when needed. Meeting deadlines is no problem for you, and you are able to logically assess problems and come up with solutions. The primary language is English, but it is essential that you are proficient in both spoken and written English and Dutch. Travelling to European entities on regular basis may be required.

The company specializes in the distribution and production of specialty chemicals and ingredients for a variety of industries, including food, pharma, personal care, and industrial product formulation. They make a daily impact on the lives of hundreds of thousands by providing innovative, sustainable solutions.

With a strong focus on quality and customer needs, their solutions are tailored and supported by exceptional research & development, customer service, and technical expertise. Operating across 43 countries, the company’s 4,000 employees are dedicated to delivering added-value solutions and going the extra mile for customers. Sustainability is at the heart of everything they do, from product design to delivery. They care about every detail, ensuring that each step of the process is executed with precision and care.

What your day looks like:

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing agenda’s and organizing meetings and appointments
• Keeping minutes, monitor progress as and send reminders
• Coordinate and book all travel, including flights, hotels etc.
• Organizing events and meetings, including planning, logistics and follow-up
• Compiling and preparing reports, presentations and correspondence
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Archive management and performing office management tasks

What does our client ask for?

You have:

• English: strong written and verbal skills
• Bachelor level acquired through either education or experience
• Minimum 5 years relevant experience
• Knowledge of MS Office and Outlook

You are:

• Professional
• Discreet
• Flexible
• Service minded

What does our client offer?

• A competitive salary, a company pension scheme, and other benefits
• A multifaceted challenge in a successful, multinational chemical distributor
• Fully catered lunch every working day
• An inspiring working atmosphere in a stable company
• A collaborative culture where employees work closely with a diverse and talented team across Europe
• Health is important to them! Employees can exercise at a discount through Urban Sports Club
• They care about the mental well-being of their employees with free and unlimited access to OpenUp

Interested?

We look forward to receiving your resume and motivation. We will reply within a few days. The first interview takes place at Pro Assistance in Rotterdam. Any next interview will take place at our client’s offices.

Note: Only applicants with a valid EU/NL work permit and proven work experience as an Executive Assistant in the Netherlands will be considered.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Chemical Manufacturing and Chemical Raw Materials Manufacturing

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