Division Administration and Events Coordinator (ESA/ESTEC)

Octagon Professionals International; Noordwijk; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Attractive remuneration package

Up to 30 vacation days plus 12 public holidays

Pension contribution

Yearly gym subscription

Job summary

A leading company in the aerospace sector is seeking a Division Administration and Events Coordinator. The role involves providing administrative support and coordinating events for the Country capability and Support Division, aiming to enhance the integration of targeted countries into the European space ecosystem. Ideal candidates will have a degree in business administration or event management along with solid experience in event coordination and administrative tasks.

Qualifications

• 2-4 years in administrative support or event organization.
• Full professional fluency in English.
• Customer-oriented and flexible.

Responsibilities

• Plan and organize divisional events and training.
• Maintain training materials and attendance records.
• Support automation tools and databases.

Skills

Event coordination

Organizational skills

Interpersonal skills

Problem-solving

Education

University degree in business administration or event management

Tools

MS Office

Job description

Division Administration and Events Coordinator (ESA/ESTEC)

Division Administration and Events Coordinator (ESA/ESTEC)

Direct message the job poster from Octagon Professionals International

Hiring for the European Space Agency | Talent acquisition |Talent Sourcer | CY / NL

Octagon Professionals is seeking a Division Administration and Events Coordinator to provide service support to the Country capability and Support Division, based at ESTEC within the Directorate Commercialisation, Industry and Competitiveness.

The Division’s main objective is to facilitate the integration of targeted countries into the European space ecosystem by supporting their capacity-building efforts (industrial and academic space capabilities) and ensuring they can effectively contribute to and benefit from ESA programmes.

The Division’s mandate includes:

• Manages several funding and cooperation schemes (e.g. NMS IIS, AM RPA, PECS, etc.).
• Works directly with national industry, academia, and government delegations via dedicated Country Desk Officers (CDOs).
• Organises events, training courses, company visits, and outreach in support of these countries.
• Prepares and analyses country-level strategies, performance, and capability assessments.
• Ensures coordination with ESA programme directorates and technical directorates.

Core Responsibilities:

• Plan, organise, and run divisional events, training courses, and in-country visits.
• Develop, update, and maintain training materials, as well as internal records of attendance and feedback.
• Coordinate manpower planning, defining work packages and monitoring resource allocation and consumption.
• Support maintenance and improvement of automation tools and databases, including requirement gathering and testing.

Event & training coordination:

• Strong experience in planning, organising, and delivering professional events and training programmes.

Administrative & organisational skills:

• Proficient at maintaining records, monitoring resources, and producing supporting documentation.

Process improvement:

• Ability to contribute to automation initiatives and database improvements through feedback and testing.

Tools:

• Good working knowledge of MS Office, corporate tools/databases, and general IT literacy.

Qualifications & Experience:

• Vocational training or university degree in business administration, event management, human resources, or a related field.
• At least 2–4 years in administrative support, event/training organisation, or resource management in an international or technical environment.
• Full professional fluency in English (written and spoken). Knowledge of the local working language is an asset;
• Excellent interpersonal and teamwork skills.
• Customer-oriented and flexible.
• Strong organisational and multi-tasking ability.
• Initiative in identifying and solving problems.
• Attention to detail and accuracy.

We offer:

• Attractive remuneration package.
• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
• Pension contribution to a tailor-made pension scheme.
• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

Privacy Notice: In order to apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Aviation and Aerospace Component Manufacturing, Defense and Space Manufacturing, and Space Research and Technology

Referrals increase your chances of interviewing at Octagon Professionals International by 2x

Get notified about new Event Coordinator jobs in Noordwijk-Binnen, South Holland, Netherlands.

Amsterdam, North Holland, Netherlands 1 week ago

Amsterdam, North Holland, Netherlands 1 month ago

Amsterdam, North Holland, Netherlands 1 week ago

Amsterdam, North Holland, Netherlands 3 weeks ago

The Hague, South Holland, Netherlands 3 days ago

Amsterdam, North Holland, Netherlands 1 month ago

Amsterdam, North Holland, Netherlands 1 day ago

Amsterdam, North Holland, Netherlands 3 days ago

Amsterdam, North Holland, Netherlands 2 months ago

Amsterdam, North Holland, Netherlands 5 days ago

Freelance Event Specialist - Amsterdam, Netherlands

Amsterdam, North Holland, Netherlands 2 months ago

Valkenburg, South Holland, Netherlands 4 hours ago

Amsterdam, North Holland, Netherlands 1 day ago

Amsterdam, North Holland, Netherlands 3 weeks ago

Amsterdam, North Holland, Netherlands 1 month ago

Rotterdam, South Holland, Netherlands 1 week ago

The Hague, South Holland, Netherlands 3 weeks ago

Amstelveen, North Holland, Netherlands 2 weeks ago

Amsterdam, North Holland, Netherlands €1.00-€150.00 3 weeks ago

Amsterdam, North Holland, Netherlands 2 months ago

Amsterdam, North Holland, Netherlands 5 months ago

Amsterdam, North Holland, Netherlands €1.00-€250.00 3 weeks ago

Bloemendaal, North Holland, Netherlands 1 day ago

Amsterdam, North Holland, Netherlands €1.00-€150.00 2 months ago

Amsterdam, North Holland, Netherlands 2 days ago

Valkenburg, South Holland, Netherlands 3 hours ago

Valkenburg, South Holland, Netherlands 3 hours ago

The Hague, South Holland, Netherlands 4 hours ago

The Hague, South Holland, Netherlands 2 weeks ago

Amsterdam, North Holland, Netherlands 3 weeks ago

Amsterdam, North Holland, Netherlands 6 days ago

Amsterdam, North Holland, Netherlands 3 weeks ago

Amsterdam, North Holland, Netherlands 3 weeks ago

Amsterdam, North Holland, Netherlands 2 days ago

Amsterdam, North Holland, Netherlands 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.