Vehicle Logistic Executive (Automotive)

Pantai Bharu; Klang City; On-site; MYR 36,000 - 60,000; Full time

Job summary

Pantai Bharu is seeking a Vehicle Logistics Executive to manage inbound shipments, document coordination, vehicle delivery, and liaison with external parties. The role focuses on ensuring timely handling of documents, licenses, and vehicles while complying with company standards.

Responsibilities include coordinating with shipping agents, authorities, and internal teams to ensure smooth clearance, accurate reporting, and efficient operations across daily tasks and vehicles in the fleet.

Qualifications

• SPM or Diploma in a relevant field.
• 1–2 years experience in logistics, documentation, or operations.
• Valid Class D driving licence and willingness to travel.
• Excellent communication, organisational, and time management skills.
• Proactive, responsible, and able to work independently.
• Proficient in Microsoft Office and digital record-keeping.

Responsibilities

• Liaise with shipping agents and suppliers to obtain ETA for inbound shipments.
• Receive and verify shipping and vehicle documents from suppliers.
• Arrange and collect Delivery Orders upon shipment arrival.
• Coordinate with authorities for vehicle clearance and release.
• Prepare duty payment and vehicle release documents for processing.
• Maintain records of import documentation and receipts.
• Deliver documents to government offices, banks, or partners; collect and return them.
• Transport company or customer vehicles to workshops or designated locations.
• Coordinate with Admin and Sales teams on payments and documentation.
• Coordinate vehicle inspection, registration, and licensing with government agencies.
• Keep company vehicles clean, fueled, and in good working condition.

Skills

Communication

Organisational skills

Time management

Independent work

Proactiveness

Reliability

Detail-oriented

Education

SPM / Diploma or equivalent

Tools

Microsoft Office

Job description

At Pantai Bharu, we aim to ensure smooth logistics, vehicle handling, and digital tracking operations. We are seeking a Vehicle Logistics Executive to manage inbound shipments, document coordination, vehicle delivery, liaison with external parties, and digital tracking of operations. This role ensures timely handling of vehicles, documents, and operational tasks while maintaining compliance and company standards.

1. SHIPMENT & DOCUMENT COORDINATION

• Liaise with shipping agents and suppliers to obtain Estimated Time of Arrival (ETA) for inbound shipments.
• Receive and verify shipping and vehicle documents from suppliers.
• Arrange and collect Delivery Orders (DO) upon shipment arrival.
• Coordinate with relevant authorities and agents to ensure smooth clearance and release of vehicles.

2. CUSTOMS & IMPORT DOCUMENTATION

• Prepare and submit duty payment and vehicle release documents for processing.
• Process and maintain official Customs receipts and organize records for company documentation.
• Ensure all import-related documents comply with government and company standards.

3. DELIVERY & COLLECTION TASKS

• Deliver important documents such as registration papers, loan, or insurance documents to government offices, banks, or external partners.
• Collect completed documents and return them promptly to relevant departments.
• Transport company or customer vehicles to workshops, inspections, or designated locations as instructed.
• Coordinate with Admin and Sales teams to ensure timely document and vehicle handover.

4. LIAISON WITH GOVERNMENT AGENCIES

• Manage and coordinate vehicle inspection, registration, and licensing matters with relevant government agencies.
• Assist internal teams in completing and submitting required forms or applications.
• Maintain professional communication and relationships with all authorities to ensure efficient processing.

5. COMPANY VEHICLE CARE & MAINTENANCE

• Ensure company vehicles are clean, refueled, and in good working condition at all times.
• Report any mechanical issues, accidents, or damage promptly to the Sales Manager.
• Maintain vehicle service records and mileage logs.
• Ensure safety and compliance with company and traffic regulations during all trips.

6. DAILY OPERATIONS & REPORTING

• Complete delivery and pickup assignments accurately and on schedule.
• Maintain records of deliveries, collections, and document submissions for tracking purposes.

7. TEAM SUPPORT

• Prepare quotations, invoices, and sales-related documents if needed.
• Update customer records, booking status, and delivery progress.
• Coordinate with Finance, banks, and Sales team on payments and documentation.

JOB REQUIREMENTS

• Minimum SPM / Diploma in a relevant field.
• Preferably 1–2 years of experience in logistics, documentation, or operations.
• Familiarity with import documentation, customs clearance, and vehicle registration is an advantage.
• Possess a valid Class D driving licence and be willing to travel for work-related tasks.
• Good communication, organisational, and time management skills.
• Proficient in Microsoft Office and digital record-keeping.
• Responsible, detail-oriented, proactive, and able to work independently.