EXECUTIVE, VENDOR MANAGEMENT

Carsome; Klang City; On-site; MYR 28,000 - 33,000; Full time

Job summary

CARSOME is seeking an Executive – Vendor Management to support daily 3PL transport operations, PUSPAKOM inspections coordination, and documentation accuracy. The role ensures smooth vehicle movements, monitors vendor performance, and schedules inspection appointments in line with regulator standards.

Ideal candidates have 2–4 years in logistics, strong Excel and CMS familiarity, and the ability to work with multiple internal teams to maintain up-to-date vendor records and ensure on-time delivery.

Qualifications

• Diploma or Bachelor’s Degree in Logistics, Supply Chain, or related discipline is required.
• 2–4 years of experience in logistics, transport coordination, or vendor support roles.
• Proficient in Google Sheets, Excel, CMS, ERP, or transport management systems; basic understanding of 3PL operations and vehicle transport.

Responsibilities

• Coordinate and schedule vehicle pickups and deliveries across intra and inter-region movements.
• Monitor movement tasks for 3PL vendors based on location, availability, and vehicle type.
• Track all vehicle movements via apps, Sheets, or CMS to ensure on-time handover and arrivals.
• Communicate with vendors regarding movement instructions, status, and special handling requests.
• Liaise with branches, yards, fleet, or route planners to confirm unit readiness before movements.
• Assist onboarding by collecting vendor documentation (insurance, etc.).
• Ensure vendor information is filed and updated in ERP, CMS, and CMS/TMS systems.
• Follow up with vendors for DOs and signed documents; monitor contract renewals.

Skills

Communication

Vendor management

Attention to detail

Independent work

Problem solving

Education

Diploma or Bachelor’s Degree in Logistics or related

Tools

Google Sheets

Microsoft Excel

CMS

ERP

Transport management systems

Job description

Job Overview:

The Executive – Vendor Management is responsible forsupporting the daily operations of third-­party logistics (3PL) transportpartners and coordinating internal activities related to PUSPAKOM vehicleinspections. This role focuses on ensuring smooth execution of vehiclemovements, maintaining documentation accuracy, tracking vendor performance, and coordinating inspection appointments in compliance with local regulatorystandards.

Key Responsibilities:

Transport Planning & Execution

• Coordinateand schedule vehicle pickups and deliveries across intra (24-hour) andinter-region (48-hour) movements.
• Monitormovement tasks to 3PL vendors based on location, availability, and vehicletype.
• Trackall vehicle movements via apps, Google Sheets, or CMS to ensure on-timehandover and arrivals.
• Communicateclearly with vendors regarding movement instructions, vehicle status, andany special handling requests.
• Liaisewith branches, yards, fleet, or route planners to confirm unit readinessbefore assigning movement.
• Prioritizeurgent movements (e.g. showroom launch, customer, dealers,) with properdocumentation and escalation.
• Assistin the onboarding process by collecting vendor documentation such as:
• Insurance
• Ensureall vendor information is accurately filed and updated in internal systems(ERP, Google Drive, CMS, TMS).
• Followup with vendors for DO (Delivery Order) and signed documents.
• Trackcontract expiry dates and notify supervisors for renewals or rate changediscussions.
• Reportvendor-related issues (late arrival, damage, no show) to the AssistantManager for escalation.

Monitoring & Performance Reporting

• Assistin tracking daily and monthly vendor KPIs:
• On-timedelivery percentage
• Numberof late pickups/deliveries
• Unitsdelivered per vendor
• Compilesummary reports to support monthly vendor performance reviews.
• Monitoraverage cost per unit for each movement type and support analysis of costtrends.
• Updatetransport dashboards and movement trackers regularly.

B. PUSPAKOM Coordination (Internal VehicleCompliance)

Scheduling & Appointment Booking

• CoordinatePUSPAKOM inspection appointments for company fleet or external vehicles(new stock, resale units, consignment, recond, invidual).
• LMU(Mobile Truck Unit)

• Liaise with branch personnel, drivers, orvendors to ensure vehicles are ready at the scheduled time and location &inspection slots and update the team accordingly.

Documentation & Inspection Follow-Up

• Maintaina centralized Google Sheet or CMS log of:
• Inspectiondates
• Vehicleplate number & chassis
• Expirydate for the next inspection
• Remarksfrom PUSPAKOM side
• Collectand file PUSPAKOM inspection slips, e-wallet receipts, and invoices (bothdigital and physical copies).
• Escalateany unusual charges, booking issues, or failed inspections to theAssistant Manager.

Internal Reporting

• Generatedaily and monthly inspection reports summarizing:
• Totalunits inspected
• Unitsfailed vs passed
• Amendment
• Shareregular reminders to branches about upcoming inspections and slotavailability.
• Buildrapport with PUSPAKOM representatives to manage slot availability, bulkinspections,
  or urgent requests.
• Stayupdated with latest changes to JPJ or PUSPAKOM guidelines.
• Coordinatemobile team visits during peak seasons or campaigns to reduce backlog.
• Actas the first point for internal fleet/ops/EC’s team and external customer(weekdays & weekend).

Requirements:

Criteria

Details

Education

Diploma or Bachelor’s Degree in Logistics, Supply Chain,or related discipline

Experience

Minimum 2–4 years in logistics, transport coordination,or vendor support roles

Knowledge

Proficient in Google Sheets, Microsoft Excel, CMS, ERP,or transport management systems & Basic understanding of 3PL operations,vehicle transport, PUSPAKOM inspections

Language

Proficient in Bahasa Malaysia and English

Other Skills

Valid driver’s license is a plus; willing to travel forsite visits or inspections

• Excellentcommunication and vendor handling/negotiation abilities
• Highattention to detail in inspection tracking and documentation
• Familiaritywith vehicle movement workflows (pickup, delivery, inspection)
• Abilityto work independently and under minimal supervision
• Problem-solvingmindset with willingness to elevate when needed

Job Snapshot

Updated Date

24.09.2026

Job ID

J00630

Department

LOGISTIC

Location

Experience

2 - 3 Years

Employee Type

PERMANENT - FULL TIME

Salary Range

MYR 2,500 - 3,000 (Monthly)

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About Us

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With presence across Malaysia, Indonesia, Thailand and Singapore, we aim to digitalize the region’s used car industry by reshaping and elevating the car buying and selling experience.

CARSOME provides end-to-end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient.

Vision

To create the most trusted vehicle ownership ecosystem powered by technology & data.

Mission

To provide our customers with peace of mind through the entire lifecycle of their pre-owned vehicle ownership experience.