Admin Executive | Vehicle Management

Keli Careers Private Limited; Iskandar Puteri; On-site; MYR 36,000 - 60,000; Full time

Job summary

Keli Careers Private Limited in Malaysia is seeking a Fleet Administrator to manage prime movers and trailers, handle statutory requirements and coordinate with Singapore operations. The role requires a diploma, 3–5 years’ admin or fleet experience, strong negotiation and communication skills, and solid record-keeping.

You will work with drivers, vendors and internal teams to ensure smooth fleet operations.

Qualifications

• Minimum Diploma in Business Administration, Logistics or related field.
• 3-5 years of administrative or fleet-related experience is preferred.
• Good negotiation and communication skills.
• Strong record-keeping and documentation skills.
• Able to coordinate effectively with internal departments, drivers, vendors, workshops, and other stakeholders.
• Able to work independently and follow up on pending matters effectively.
• Experience in Transport/Logistics/Fleet Administration will be an advantage.

Responsibilities

• Handle all fleet-related matters for prime movers and trailers.
• Manage road tax, LTA inspections, COE, VPC, season parking and other statutory requirements.
• Track vehicle insurance, including renewals, claims and sourcing of quotations.
• Maintain accurate fleet records, including vehicle, repair, inspection and handover documents.
• Coordinate vehicle deployment, usage status, location, handover and replacement with Singapore operations.
• Monitor and report weekly fuel consumption, identifying unusual usage patterns or spikes for follow-up.
• Support vehicle procurement, including sourcing, quotations and vendor coordination.
• Verify vendor invoices and ensure timely submission of relevant documents to Finance.
• Provide administrative and operational support for all Singapore fleet-related matters.

Skills

Negotiation

Communication

Record-keeping

Documentation

Coordination

Education

Diploma in Business Administration/Logistics

Job description

1. Handle all fleet-related matters for prime movers and trailers.

2. Manage road tax, LTA inspections, COE, VPC, season parking and other statutory requirements.

3. Track vehicle insurance, including renewals, claims and sourcing of quotations.

4. Maintain accurate fleet records, including vehicle, repair, inspection and handover documents.

5. Coordinate vehicle deployment, usage status, location, handover and replacement with Singapore operations.

6. Monitor and report weekly fuel consumption, identifying unusual usage patterns or spikes for follow-up.

7. Support vehicle procurement, including sourcing, quotations and vendor coordination.

8. Verify vendor invoices and ensure timely submission of relevant documents to Finance.

9. Provide administrative and operational support for all Singapore fleet-related matters.chat

Requirements

1. Minimum Diploma in Business Administration, Logistics or a related field.

2. 3-5 years of administrative or fleet-related experience is preferred.

3. Good negotiation and communication skills.

4. Strong record-keeping and documentation skills.

5. Able to coordinate effectively with internal departments, drivers, vendors, workshops, and other stakeholders.

6. Able to work independently and follow up on pending matters effectively.

7. Experience in Transport/Logistics/Fleet Administration will be an advantage.