Talent HR Trainee

Private Advertiser; Kuala Lumpur; On-site; MYR 20,000 - 33,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an energetic Trainee – Talent Acquisition to join a fast-paced recruitment team. The role offers hands-on experience in outreach, screening, database management, and recruitment admin support, with exposure to AI-driven projects and sourcing automation.

You will receive on-the-job training and mentorship to build a career in talent acquisition and recruitment technology, while learning to coordinate interviews and manage ATS records.

Qualifications

• Bachelor's Degree or Diploma in HR/Business/Marketing/Communications/IT, or related field.
• Excellent verbal communication with a professional telephone manner.
• Comfort with making cold calls and screening calls.
• Willingness to undergo overseas training in Singapore if selected.
• Strong interest in AI tools, productivity software, and recruitment tech platforms.
• Dynamic, target-driven mindset in a fast-paced environment.
• High attention to detail and strong multi-tasking abilities.

Responsibilities

• Conduct high-volume phone screenings and candidate outreach to assess profiles and salary expectations.
• Assist in searching databases, job portals, social platforms, and talent pools to match CVs with open requisitions.
• Coordinate multi-stage interview schedules across candidates, agency consultants, and client hiring managers.
• Maintain up-to-date candidate profile records in ATS/CRM.
• Assist with pre-employment background checks and onboarding checklist tracking.
• Provide admin support for recruitment campaigns and client reporting metrics.
• Assist in testing and evaluating emerging AI-driven recruitment tools and automation platforms.
• Conduct desk research on HR tech trends, generative AI tools, and automation software.

Skills

Verbal communication

Phone screening

Candidate outreach

Attention to detail

Multi-tasking

Education

Bachelor's or Diploma in HR/Business/Marketing/Communications/IT

Tools

ATS/CRM

AI tools

Job description

We are seeking an energetic, driven, and detail-oriented Trainee – Talent Acquisition to join our client fast-paced recruitment team. This role offers an immediate hands-on opportunity to master high-volume candidate outreach, candidate screening, database management, and recruitment administrative support. Additionally, this role provides exposure to modern recruitment innovation, where you will assist with internal AI-driven recruitment projects, technology tools research, and sourcing automation initiatives. Full on-the-job training and ongoing mentorship will be provided to help you build a high-performing career in talent acquisition, client service operations, and recruitment technology.

Key responsibilities

Conduct high-volume phone screenings and candidate outreach to assess candidate profiles, skill alignments, salary expectations, notice periods, and interest levels

Assist HR in searching client databases, job portals, social platforms, and talent pools to match candidate CVs with open client requisitions

Coordinate multi-stage interview schedules across candidates, agency consultants, and client hiring managers, ensuring prompt confirmations and calendar invites

Maintain clear, prompt, and engaging touchpoints with candidates throughout the client interviewing lifecycle to maximize interview attendance and engagement

Input, tag, and maintain up-to-date candidate profile records, status updates, and call notes in the Applicant Tracking System / Agency CRM

Assist with pre-employment background check coordination, document collection, and onboarding checklist tracking for placed candidates

Provide general administrative support for team recruitment campaigns, candidate database cleanups, and client reporting metrics

Assist in testing, piloting, and evaluating emerging AI-driven recruitment tools (e.g., AI resume screeners, automated sourcing tools, AI chatbots, and video interview platforms)

Conduct desk research and benchmarking on industry trends in HR tech, generative AI tools, and automation software to help improve agency sourcing efficiency

Assist team leads with data cleanup, tagging, and prompt refinement for internal AI sourcing workflows or automated candidate outreach templates

About you

Bachelor's Degree or Diploma in Human Resource Management, Business Administration, Marketing, Communications, Psychology, Information Technology, or a related field

Excellent verbal communication skills with a pleasant, persuasive, and professional telephone manner

Comfort and confidence in making cold calls and screening calls

Willingness and flexibility to undergo overseas training in Singapore if selected

High degree of comfort with technology; genuine interest or curiosity in exploring AI tools, productivity software, and recruitment tech platforms

Dynamic, target-driven mindset with the ability to thrive in a fast-paced, high-volume environment

High attention to detail, strong multi-tasking skills, and ability to manage multiple candidate files simultaneously

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Trainee?
• Which of the following types of qualifications do you have?
• How many years of experience do you have as a HR consultant?
• Are you willing to relocate for this role?
• How many years' experience do you have as a Telephone Interviewer?
• How many years' experience do you have as a Payroll and Remuneration Manager?
• How many years' experience do you have in Human Resources (HR)?
• How would you rate your Mandarin language skills?