Strategic Executive Assistant & Office Operations Lead

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 28,000 - 40,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE – Melaka, Melaka is seeking an administrative professional to handle daily office operations and support efficient administration. The role requires a Diploma in Business Administration or a related field, with 1–2 years of admin experience and strong MS Office skills.

Excellent written and verbal communication in English and Chinese is expected, with Bahasa Malaysia as an added advantage.

Qualifications

• Diploma in Business Administration, Management or related field.
• 1–2 years of admin-related experience preferred.
• Good organizational, time management and multitasking skills.
• Proficient in MS Office; basic computer applications.
• Good written and verbal communication in English and Chinese; Bahasa Malaysia a plus.
• Immediate availability preferred; fresh graduates welcome.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies and equipment, stock monitoring and purchasing.
• Liaise with suppliers and service providers for office-related matters.
• Coordinate onboarding/offboarding and briefing on company policies.
• Assist with payment records, invoices and basic accounts docs for Accounts.
• Assist in organising company events, meetings, training and activities.
• Perform other administrative and ad-hoc duties assigned by Management.

Skills

Diploma in Business Admin

Admin experience 1-2 yrs

MS Office

English & Chinese

Bahasa Malaysia handy

Education

Diploma in Business Administration, Management or related

Tools

Microsoft Office

Job description

IMPRESS ESTEEM ENTERPRISE – Melaka, Melaka is seeking an administrative professional to handle daily office operations and support efficient administration. The role requires a Diploma in Business Administration or a related field, with 1–2 years of admin experience and strong MS Office skills.

Excellent written and verbal communication in English and Chinese is expected, with Bahasa Malaysia as an added advantage.