Administrative Coordinator - Entry Level

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 36,000 - 46,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE in Melaka is seeking a capable admin professional to support daily office operations. The role requires a Diploma in Business Administration or related field, with 1–2 years of experience preferred.

You will handle correspondence, maintain records, and assist with meetings and basic accounting tasks. Candidates should be proficient in Microsoft Office and able to communicate in English and Chinese; Bahasa Malaysia is an advantage.

Qualifications

• Diploma in Business Administration or related field.
• 1–2 years of admin or related experience.
• Good organisational, time management and multitasking skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint) and basic computer applications.
• Good written and verbal communication in English and Chinese; proficiency in Bahasa Malaysia is an added advantage.
• Immediate availability preferred.
• Fresh graduates with a good attitude are encouraged to apply.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office necessities, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate employee onboarding and offboarding, including briefing new employees on Company policies, procedures and workplace requirements.
• Assist with payment records, invoices, receipts and basic administrative documentation for the Accounts Department.
• Assist in organising company events, meetings, training programmes and other activities.
• Perform other administrative and ad‑hoc duties assigned by Management.

Skills

Organisational skills

Time management

Multitasking

Written and verbal communication

Bilingual English/Chinese

Bahasa Malaysia proficiency

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

IMPRESS ESTEEM ENTERPRISE in Melaka is seeking a capable admin professional to support daily office operations. The role requires a Diploma in Business Administration or related field, with 1–2 years of experience preferred.

You will handle correspondence, maintain records, and assist with meetings and basic accounting tasks. Candidates should be proficient in Microsoft Office and able to communicate in English and Chinese; Bahasa Malaysia is an advantage.