Administrative Coordinator – Office Operations & Onboarding

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE – Melaka, Melaka is seeking a detail oriented admin professional. You will handle daily administrative tasks, manage correspondence and support various office operations to ensure smooth day-to-day activities.

The ideal candidate has a Diploma in Business Administration or related field, 1–2 years of experience, strong organizational and multitasking abilities, and proficiency in MS Office.

Qualifications

• Diploma in Business Administration, Management or related field is required.
• 1–2 years of working experience in administration or related role preferred.
• Good organisational, time management and multitasking skills.
• Proficient in Microsoft Office and basic computer applications.
• Good written and verbal communication in English and Chinese; Bahasa Malaysia is a plus.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office needs, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate onboarding and offboarding, including briefing new employees on company policies and procedures.
• Assist with payment records, invoices, receipts and basic admin documentation for Accounts.
• Assist in organising company events, meetings, training and other activities.
• Perform other administrative duties as assigned by Management.

Skills

Time management

Written & verbal communication

Education

Diploma in Business Administration, Management or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

IMPRESS ESTEEM ENTERPRISE – Melaka, Melaka is seeking a detail oriented admin professional. You will handle daily administrative tasks, manage correspondence and support various office operations to ensure smooth day-to-day activities.

The ideal candidate has a Diploma in Business Administration or related field, 1–2 years of experience, strong organizational and multitasking abilities, and proficiency in MS Office.