Office Admin & Operations Specialist

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE in Melaka, Melaka is seeking an administrative staff with a Diploma in Business Administration or Management. Fresh graduates are encouraged, with 1–2 years' admin exposure preferred.

The role handles daily office operations, correspondence, data entry and records, and supports the Accounts Dept with basic admin tasks. Proficiency in MS Office and good English/Chinese communication are essential; Bahasa Malaysia is a plus.

Qualifications

• Diploma in Business Administration, Management or related field required.
• 1–2 years of admin experience preferred.
• Strong organisational, time management and multitasking skills.
• Proficient in Microsoft Office and basic computer applications.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office necessities, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate employee onboarding and offboarding, including briefing new employees on Company policies, procedures and workplace requirements.
• Assist with payment records, invoices, receipts and basic administrative documentation for the Accounts Department.
• Assist in organising company events, meetings, training programmes and other activities.
• Perform other administrative and ad‑hoc duties assigned by Management.

Skills

Organisational skills

Time management

Multitasking

English language

Chinese language

Bahasa Malaysia

Education

Diploma in Business Administration or Management

Tools

Microsoft Office

Basic computer applications

Job description

IMPRESS ESTEEM ENTERPRISE in Melaka, Melaka is seeking an administrative staff with a Diploma in Business Administration or Management. Fresh graduates are encouraged, with 1–2 years' admin exposure preferred.

The role handles daily office operations, correspondence, data entry and records, and supports the Accounts Dept with basic admin tasks. Proficiency in MS Office and good English/Chinese communication are essential; Bahasa Malaysia is a plus.