Administrative Operations Specialist

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 27,000 - 40,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE – Melaka is seeking a meticulous office administrator to support daily operations and ensure smooth office workflows. You will manage correspondence, data entry, attendance records, and document preparation, while coordinating meetings and onboarding.

Strong English/Chinese communication is essential, Bahasa Malaysia a plus. Fresh graduates are welcome; diploma holders with 1–2 years of related experience are preferred.

Qualifications

• Diploma in Business Administration or related field required.
• 1–2 years of administration or related experience preferred.
• Strong organisational, time management and multitasking skills.
• Proficient in MS Office; good written and verbal communication in English and Chinese; Bahasa Malaysia an advantage.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office necessities, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate employee onboarding and offboarding, including briefing new employees on Company policies, procedures and workplace requirements.
• Assist with payment records, invoices, receipts and basic administrative documentation for the Accounts Department.
• Assist in organising company events, meetings, training programmes and other activities.
• Perform other administrative and ad-hoc duties assigned by Management.

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Excel

PowerPoint

Job description

IMPRESS ESTEEM ENTERPRISE – Melaka is seeking a meticulous office administrator to support daily operations and ensure smooth office workflows. You will manage correspondence, data entry, attendance records, and document preparation, while coordinating meetings and onboarding.

Strong English/Chinese communication is essential, Bahasa Malaysia a plus. Fresh graduates are welcome; diploma holders with 1–2 years of related experience are preferred.