Dynamic Office & Admin Coordinator - Onboarding & Ops

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE, Melaka, Melaka, invites applications for an administrative role requiring a Diploma in Business Administration, Management or a related field. Responsibilities include daily office operations, collaboration with team members, and supporting accounts with documentation.

Ideal candidates have 1–2 years of admin experience, strong MS Office skills, and good written and verbal communication in English and Chinese; Bahasa Malaysia is a plus.

Qualifications

• Diploma required in Business Administration, Management or related field.
• 1–2 years of admin experience preferred.
• Strong organisational, time management and multitasking skills.
• Proficient in Word, Excel and PowerPoint; basic computer applications.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other admin documents when required.
• Manage office supplies, pantry items, equipment and other necessities, including stock monitoring.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate onboarding and offboarding, including briefing new employees on company policies.
• Assist with payment records, invoices, receipts and basic admin docs for Accounts.
• Organise company events, meetings, training programmes and other activities.
• Perform other admin and ad-hoc duties assigned by Management.

Skills

Organisational skills

Time management

Multitasking

English & Chinese proficiency

Communication

Education

Diploma in Business Administration

Diploma in Management

Tools

Microsoft Office

Job description

IMPRESS ESTEEM ENTERPRISE, Melaka, Melaka, invites applications for an administrative role requiring a Diploma in Business Administration, Management or a related field. Responsibilities include daily office operations, collaboration with team members, and supporting accounts with documentation.

Ideal candidates have 1–2 years of admin experience, strong MS Office skills, and good written and verbal communication in English and Chinese; Bahasa Malaysia is a plus.